4 Approval of Minutes of Meeting Held on February 17, 2015.

Note from TheGardeningSnail. Part of this page may have been produced by running a PDF Image File through a program that converts Image to Text. My apologies for any Textual Gremlins that may have crept in. I may also have broken up longer paragraphs and highlighted certain items of interest.

Meeting Date MAY 05, 2015

Agenda Item #4. Approval of Minutes of Meeting Held on February 17, 2015.

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MEETING MINUTES

CONCURRENT MEETING OF THE CITY

COUNCIL AND SUCCESSORY AGENCY TO

THE REDEVELOPMENT AGENCY

OF THE CITY OF LIVINGSTON

FEBRUARY 17, 2015

A Concurrent Meeting of the City Council and Successor Agency to the Redevelopment Agency of the City of Livingston was held on February 17, 2015, in the City Council Chambers with Mayor Pro-Tem Samra presiding in the absence of Mayor Espinoza.

CALL TO ORDER

Mayor Pro-Tem Samra called the meeting to order at 6:06 p.m.

ROLL CALL

Mayor Rodrigo Espinoza (Excused Absence)

Mayor Pro-Tem Gurpal Samra

Council Member Jim Soria

Council Member Arturo Sicairos

Council Member David Mendoza (Excused Absence)

Mayor Pro-Tem Samra opened and subsequently closed Citizen Comments at 6:08 p.m. as there were no comments from the public.

CLOSED SESSION

Mayor Pro-Tem Samra opened the meeting for public comments at 6:10 p.m. There were no comments and the Council went into Closed Session immediately thereafter to discuss the following matters:

1. Conference with Legal Counsel – Potential Litigation

((Government Code Section 54956.9(d)(2))

Number of Cases: 1

2. Conference with Labor Negotiator

(Government Code Section 54957.6)

Labor Negotiator: Interim City Manager Odi Ortiz

Employee Organizations: All Represented and Unrepresented

City Employees

REGULAR MEETING

Mayor Pro-Tem Samra called the meeting to order at 7:13 p.m.

PLEDGE OF ALLEGIANCE

The pledge of allegiance to the flag was recited.

ROLL CALL

Mayor Rodrigo Espinoza (Excused Absence)

Mayor Pro-Tem Gurpal Samra

Council Member Jim Soria

Council Member Arturo Sicairos

Council Member David Mendoza (Excused Absence)

CLOSED SESSION ANNOUNCEMENTS

No reportable action was taken.

CHANGES TO THE AGENDA

None.

AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Mayor Rodrigo Espinoza & Council Member Arturo Sicairos – Present and discuss idea of  possible Sister City relationship with the State of Jalisco, Mexico.

This presentation was given in Spanish by a representative (Alonzo Viscara) from Jalisco, Mexico, and interpreted to English by Council Member Sicairos.

Alonzo Viscara from the City of Jalisco, Mexico, gave a power point presentation about his community. In particular, he discussed his city’s history, geographic location, local economy, population/demographics, natural features, civic spaces, and architectural features. He concluded his presentation by stating that Jalisco would be honored if the City of Livingston accepts its offer to be sister cities.

Mayor Pro-Tem Samra opened and closed Public Comments at 7:25 p.m. as there were no comments from the audience.

Council Member Sicairos mentioned that he would like Livingston to build a partnership with Jalisco, Mexico, as this will bring global issues to the City’s attention.

Council Member Soria thanked the presenter and mentioned that it is important for Livingston to network with other cities.

Mayor Pro-Tem Samra mentioned that becoming sister cities with Jalisco makes sense because a large sector of Livingston’s population originated from Jalisco, Mexico.

Mr. Viscara thanked the City Council for their time and invited the community to attend Jalisco’s celebration of Mexico’s Independence Day in September.

Julio Valadez, P.O. Box 611, supported a partnership between Livingston and Jalisco. However, the cost of becoming sister cities should be considered. Nevertheless, he invited Mr. Viscara (and the community of Jalisco) to attend Livingston’s 4th of July Festival.

The City Council directed staff to conduct research about becoming sister cities with Jalisco, Mexico (and the cost of doing so).

ANNOUNCEMENTS AND REPORTS

Supervisor John Pedrozo Announcements and Reports.

John Pedrozo’s Administrative Assistant Grethel Croasdale announced that Supervisor Pedrozo will be hosting a Town Hall meeting at the Livingston City Council Chambers this Thursday at 6:30 p.m. She invited the City Council and the community to attend.

City Staff Announcements and Reports.

Planning Director Holly Owen discussed recent planning projects which include the Gallo Subdivision, Livingston Commons Development, and the Sun Valley Estates. She explained that Sun Valley Estates recently received support from the City’s Planning Commission and that the developer has received a Will Serve Letter from the City Engineer declaring that a maximum of 30 homes can be built on their property (based on the City’s current water capacity).

The City Council will review this item sometime in March. In addition, Planning Director Owen introduced the City’s new City Contract Planner, Randy Hatch, who has planning experience of over 40 years, mostly throughout the Central Valley. Planner Hatch will be working in Livingston while Planning Director Owen works on the City’s Housing Element.

Principal City Engineer Noe Martinez provided updates regarding the Joseph Gallo Park Project. The project should be completed by early March.

Police Chief Ruben Chavez discussed recent Police Department related activities. He mentioned that the Police Explorer Scouts recently went to Pebble Beach to help with traffic control.

City Manager Announcements and Reports.

Interim City Manager Odi Ortiz announced that Rancho San Miguel will host their ribbon cutting ceremony on March 4th. In addition, he mentioned that he is working on a budget review that will be presented sometime soon at a future Council meeting.

City Council Members’ Announcements and Reports.

Nothing to report.

Mayor’s Announcements and Reports.

Mayor Espinoza was absent.

CITIZEN COMMENTS

Mayor Pro-Tem Samra opened Citizen Comments at 7:43 p.m.

Katherine Schell-Rodriguez, P.O. Box 163, suggested that the City Council support the 4th of July Committee with their needs.

Julio Valadez, P.O. Box 611, (Chairman of the 4th of July Committee), asked the City Council if they have seen his committee’s website. His website explains his committee’s mission, which is to honor public servants and military people. He urged the City Council to support the 4th of July Committee in the same manner that it supports the Sweet Potato Festival. Mr. Valadez invited the City Council to attend a 4th of July Committee meeting, which occurs on the 2nd Monday of each month, in the City Hall Conference Room.

City Attorney Jose Sanchez replied that staff is investigating the different ways that the City can assist the 4th of July Committee.

Mayor Pro-Tem Samra closed Citizen Comments at 7:48 p.m. as there were no further comments from the audience.

CONSENT CALENDAR

2. Approval of Warrant Register Dated February 12, 2015.

Motion: M/S Sicairos/Soria to approve the consent calendar. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

CONSENT CALENDAR – SUCCESSOR AGENCY

3. Resolution 2015-01of the Successor Agency to the Redevelopment Agency of the City of Livingston Approving the Recognized Obligation Payment Schedule (ROPS 15-16A) Pursuant to Health and Safety Code Section 34177 for the Period July through December 31, 2015.

Motion: M/S Soria/Sicairos to adopt Resolution 2015-01of the Successor Agency to the Redevelopment Agency of the City of Livingston Approving the Recognized Obligation Payment Schedule (ROPS 15-16A) Pursuant to Health and Safety Code Section 34177 for the Period July through December 31, 2015. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

DISCUSSION AND POTENTIAL ACTION ITEMS

4. Resolution 2015-06 Approving the Initial Study and Mitigated Negative Declaration for the City of Livingston Improvements to Municipal Well No. 17.

City Contract Planner Randy Hatch introduced this item.

Mayor Pro-Tem Samra opened and subsequently closed Public Comments at 7: 57 p.m. as there were no comments from the audience.

Interim City Manager Odi Ortiz mentioned that approving this resolution would satisfy a requirement of the California Community Development Block Grant.

Motion: M/S Sicairos/Samra to adopt Resolution 2015-06 Approving the Initial Study and Mitigated Negative Declaration for the City of Livingston Improvements to Municipal Well No. 17. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

5. Resolution 2015-07 Approving the Purchase of MCC and Scada Equipment from Tesco Controls, Inc. for the Well No. 13 and Well No. 17 Projects, Making Findings Supporting that the Procurement for this Equipment is Exempt from Competitive Bidding Requirements, and Authorizing the Interim City Manager to Order the Equipment from this Select Manufacturer.

Principal City Engineer Noe Martinez introduced this item. He mentioned that Well #17 requires a motor control center in addition to other upgrades that need to be expedited to meet deadlines.

Mayor Pro-Tem Samra opened Public Comments at 8:01 p.m.

Katherine Schell-Rodriguez, P.O. Box 163, asked for additional information about Scada.

Principal City Engineer Martinez replied that Scada provides supervisory control data accusation. This system allows engineering staff to monitor wells more efficiently, while providing precise information.

Mayor Pro-Tem Samra closed Public Comments at 8:04 p.m. as there were no further comments from the audience.

Council Member Sicairos asked for the pros and cons of having a Scada system.

Principal City Engineer Martinez replied that the cost of the system is marginal compared to the cost of the entire project. This system is durable, informative, and efficient.

Mayor Pro-Tem Samra asked for updates on the well.

Principal City Engineer Martinez announced that the well is currently operating on manual mode. The well was designed to support a Scada system, however, it was never installed.

Mayor Pro-Tem Samra asked if this system will be consistent/compatible with other wells.

Principal City Engineer Martinez replied yes.

Mayor Pro-Tem Samra asked why this item is not going through a bidding process.

Principal City Engineer Martinez replied that the arguments for contracting this company are strong enough that it will not require a bidding process.

Motion: M/S Sicairos/Soria to adopt Resolution 2015-07 Approving the Purchase of MCC and Scada Equipment from Tesco Controls, Inc. for the Well No. 13 and Well No. 17 Projects, Making Findings Supporting that the Procurement for this Equipment is Exempt from Competitive Bidding Requirements, and Authorizing the Interim City Manager to Order the Equipment from this Select Manufacturer. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

6. Resolution 2015-08 Approving a Contract with Forsta Filters for the Supply of Three Self-Cleaning Filters to remove Sand from Well No. 9 and Well No. 11B.

Principal City Engineer Martinez introduced this item.

Mayor Pro-Tem Samra opened and closed Public Comments at 8:12 p.m. as there were no comments from the audience.

Council Member Soria asked for a delivery time estimate.

Principal City Engineer Martinez replied that it will take several weeks.

Mayor Pro-Tem Samra asked if the City will apply for grants to help absorb the cost of this project.

Interim City Manager Ortiz replied yes. However, initial funding may come from the City’s emergency funds.

Motion: M/S Sicairos/Soria to adopt Resolution 2015-08 Approving a Contract with Forsta Filters for the Supply of Three Self-Cleaning Filters to remove Sand from Well No. 9 and Well No. 11B. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

7. City Council to Direct Staff to Approve the Installation of a VFD on Turbine #1 at the WWTP as Recommended by Staff.

Principal City Engineer Martinez introduced this item.

Mayor Pro-Tem Samra opened and closed Public Comments at 8:19 p.m. as there were no comments from the audience.

Council Member Soria mentioned that he reviewed the Staff Report and that Cooper Contracts Inc., submitted the lowest bid.

Principal City Engineer Martinez mentioned that staff is still reviewing their credentials.

Council Member Soria would like Cooper Contracts, Inc. to include shipping fees in their bid.

Motion: M/S Soria/Sicairos for City Council to Direct Staff to Approve the Installation of a VFD on Turbine #1 at the WWTP as Recommended by Staff. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

8. Review/Discussion/Direction of Annual Fireworks Booth Selection.

Recreation Superintendent Jacquie Benoit introduced this item.

Council Member Soria recused himself as he coaches Livingston Youth Football, a potential fireworks vendor. He left his chair to an isolated conference room in the Council Chambers.

Superintendent Benoit discussed the permit selection process.

Mayor Pro-Tem Samra opened Public Comments at 8:28 p.m.

Julio Valadez, Chairman of the 4th of July Committee, asked that his committee be considered to be one of the two discretionary selections. In addition, he invited the community to attend the Kite Festival on April 12th.

Maria Baptista, from the 4th of July Committee, asked the City Council to consider the 4th of July Committee because their festival honors a national holiday and because it is open to the entire community.

Dennis Brusenski, 2617 Lincoln Boulevard, asked the City Council to consider selecting Livingston Youth Football as one of the two discretionary picks. Funds from firework sales would pay for safety related equipment for their athletes.

Pat Pascarella, a representative from TNF Fireworks, mentioned that he is willing to work with the City to craft an ordinance that suits the City’s needs.

Stella Estrada, 123 Peach Avenue, mentioned that the 4th of July should be a vendor selection pick because families from all over California come to the 4th of July Festival.

Mayor Pro-Tem Samra closed Public Comments at 8:46 p.m. as there were no further comments from the audience.

Council Member Sicairos thanked everyone who contributed to this process.

Mayor Pro-Tem Samra mentioned that he is concerned about the City Council having the authority to make discretionary selections.

Council Member Soria returned to his chair at 8: 50 p.m., after discussion and the conclusion of Item #8.

9. City Council of the City of Livingston Approval of City of Livingston Recommended 2014-15 Mid-Year Budget Revisions.

Interim City Manager Odi Ortiz introduced this item. He mentioned that money from new construction (building permits, property tax, sales tax, etc.) improved the City’s General Fund and Enterprise Fund.

Mayor Pro-Tem Samra opened and closed Public Comments at 9:11 p.m. as there were no comments from the audience.

Motion: M/S Soria/Sicairos to approve the City of Livingston Recommended 2014-15 Mid-Year Budget Revisions. The motion carried 3-0 by the following roll call vote:

AYES: Council Members: Sicairos, Soria, Samra

NOES: Council Members: None

ABSENT: Council Members: Mendoza, Espinoza

ADJOURNMENT

The meeting was adjourned by consensus at 9:15 p.m.

__________________________________

City Clerk of the City of Livingston

APPROVED: May 5, 2015

_____________________________

Mayor or Mayor ProTempore

The written meeting minutes reflect a summary of specific actions taken by the City Council. They do not necessarily reflect all of the comments or dialogue leading up to the action. All meetings are digitally recorded and are an official record of the meeting’s proceedings. Digitally recorded verbatim minutes are available, upon request, and may be obtained at Livingston City Hall.

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