6 Resolution Approving a Contract with Forsta Filters for the Supply of Three Self-Cleaning Filters to remove Sand from Wells No. 9 and Well No. 11B.

Meeting Date: February 17, 2015

Note from TheGardeningSnail: Parts of this page may have been prepared by running a PDF Image Document through a program which converts image to text. My apologies for any Textual Gremlins that may have slipped in. Copy of the Original can be found on the City’s Website. I have also broken up some of the longer paragraphs for ease of reading.

6. Resolution Approving a Contract with Forsta Filters for the Supply of Three Self-Cleaning Filters to remove Sand from Wells No. 9 and Well No. 11B.

STAFF REPORT

AGENDA ITEM: Resolution Approving a Contract with Forsta Filters for the Supply of Three Self-Cleaning Filters to Remove Sand From Well No. 9 and Well No. llB.

MEETING DATE: February 17, 2015

PREPARED BY: Alfonso Manrique, Alternate City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

City Council adopt Resolution No. 2015-_, approving a contract with Forsta Filters for the supply of three self-cleaning filters to remove sand from Well No. 9 and Well No. 1l B.

BACKGROUND:

Wells No. 9 and No. 1lB have been out of service since October 2014 and cannot be placed in service due to the large quantities of sand they produce.

On January 20, 2015, staff recommended Council award the purchase of filtration equipment for Wells No. 9 and No. 11 to AMIAD WATER SYSTEMS. Afterwards, AMIAD informed staff that the delivery time for the EBS units was in excess of 16 weeks. The quotes provided by AMIAD indicated a delivery time of 10 weeks. AMIAD filters are fabricated in Israel and need to be shipped to the US. Due to the long lead time, staff recommends to purchase the filters from Forsta Filters.

DISCUSSION:

Forsta Filters fabricates their units in southern California and has committed to deliver the units in six (6) weeks. Forsta was one of the four companies that submitted a quote for the supply of the filters. After reviewing the equipment proposed by the three other manufacturers we recommend Forsta Filters because their equipment is comparable in quality to Amiad and are able to supply the filtration equipment within a reasonable time

The proposed equipment consists of one (1) F12-180 at Well No. 9 and two (2) F12-180 in parallel at Well No. 1lB. The total equipment cost at Well No. 9 is $25,245.00. The total equipment cost at Well No. 1lB is $50,490.00.

FISCAL IMPACT:

The City had not specifically budgeted for the purchase of this equipment and it is considered to be an emergency caused by the drought situation.

Purchase of equipment will come from the $100,000 Emergency Repairs Budget line item under the Water Operations fund.

The total cost for the equipment is approximately $75,735.00 plus shipping and taxes. Staff will continue working with DWR to try to secure grant funding for this project.

However, Wells No. 9 and 1lB are critical to meet demands and need to be in operation before the hot weather arrives and water demands increase.

ATTACHMENTS:

Forsta Proposal

RESOLUTION NO. 2015-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING THE PURCHASE OF SAND FILTRATION EQUIPMENT FOR WELLS NO. 9

AND NO. llB FROM FORSTA FILTERS, AND AUTHORIZING THE INTERIM CITY MANAGER TO ORDER THE EQUIPMENT FROM THE SELECTED SUPPLIER

WHEREAS, the City of Livingston is in need of installing sand filtration equipment on Wells No. 9, and No. l lB; and

WHEREAS, the City Council adopted a Resolution on January 20, 2015 approving the purchase of certain filtration equipment from Amiad Water Systems; and

WHEREAS, Amiad Water Systems has indicated that the delivery time for the filtration equipment is sixteen ( 16) weeks instead of the 10 weeks listed in their proposal; and

WHEREAS, the City has a target of spring of 2015 to have both wells in service; and

WHEREAS, unless the City orders the sand filtration equipment ahead of a contractor’s contract for the equipment and installation, the current completion target for the work will not be met; and

WHEREAS, Forsta Filters also fabricates comparable filtration equipment and is able to deliver the filtration equipment in six (6) weeks; and

FINDINGS

WHEREAS, the City Council of the City of Livingston hereby finds as follows:

A. Procurement of sand filtration equipment has been performed m accordance with DWR requirements; and

B. There is an urgent need to purchase the equipment in order to have the wells in service as scheduled.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livingston as follows:

Section 1. The above recitals are true and correct findings of the Livingston City Council.

Section 2. Resolution 2015-2 is voided because Amiad Water Systems Is not able to deliver the equipment within the quotes time frame.

Section 3. The City Manager is hereby authorized and directed to purchase the sand filtration equipment from Forsta Filters for the quoted price of $75,375.00.

Section 4. This Resolution shall take effect from and after the date of its adoption.

Section 5. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Livingston hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.

Passed and adopted this 17th day of February, 2015, by the following vote:

AYES:

NOES:

ABSENT:

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Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 1?1" day of February, 2015.

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Antonio Silva, City Clerk of the City of Livingston

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