1 Resolution Accepting Completion of the Well No. 8 Wellhead Treatment, Authorizing the City Clerk to Record a Notice of Completion with Merced County, and Authorizing the Interim City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Conco West, Inc.

Note from TheGardeningSnail. Part of this page may have been produced by running a PDF Image File through a program that converts Image to Text. My apologies for any Textual Gremlins that may have crept in. I may also have broken up longer paragraphs and highlighted certain items of interest.

Meeting Date MAY 05, 2015

Agenda Item #1. Resolution Accepting Completion of the Well No. 8 Wellhead Treatment, Authorizing the City Clerk to Record a Notice of Completion with Merced County, and Authorizing the Interim City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Conco West, Inc.

STAFF REPORT

AGENDA ITEM: Resolution Accepting Completion of the Well No. 8 Wellhead Treatment, Authorizing the City Clerk to Record a Notice of Completion with Merced County, and Authorizing the Interim City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Conco West, Inc.

MEETING DATE: May 5, 2015

PREPARED BY: Mario B. Gouveia, City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

1. Adopt Resolution accepting the work as complete.

2. Authorize the City Clerk to record a Notice of Completion with Merced County.

3. Authorize the Interim City Manager to release Payment and Performance Bonds and to make final payment of retention monies to Conco West, Inc. following the expiration of 35 days from the date of recordation of the Notice of Completion.

BACKGROUND:

The City of Livingston advertised the Well No. 8 Wellhead Treatment Project on August 3, 2013, and received bids for the project on September 9, 2013. Conco West, Inc. submitted the lowest bid and was awarded a contract for $1,874,600.00.

DISCUSSION:

The project’s construction phase started in December 2013 and the major work consisted of construction of a new wellhead treatment system for the removal of a 1,2,3-trichloropropane at the City’s Well No. 8.

The Contractor completed all work within the time required by the Contract Documents. The project was successfully completed per the approved plans and specifications.

PROJECT COST SUMMARY

Contract Amount

$ 1,874,600.00

Change Orders

$ 55,574.23

Actual Construction Cost

$ 1,930,174.23

Final inspection has been performed and the work has been found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion recorded. If no claims are filed within 35 days after recordation, the Payment and Performance Bond should be released; and retention in the amount of $96,508.71 should be paid to Conco West, Inc.

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FISCAL IMPACT:

The final construction contract cost inclusive of all authorized work was $1,930,174.23.

The project was fully funded through the City’s TCP fund.

ATTACHMENTS:

1. Resolution No. 2015-

2. Notice of Completion

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RESOLUTION NO. 2015-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON FOR THE ACCEPTANCE OF THE WELL NO. 8 WELLHEAD TREATMENT PROJECT, AUTHORIZING THE CITY CLERK TO RECORD A NOTICE OF

COMPLETION WITH MERCED COUNT AND AUTHORIZING THE INTERIM CITY MANAGER TO RELEASE PAYMENT AND PERFORMANCE BONDS AND TO MAKE FINAL PAYMENT OF RETENTION MONIES TO CONCO WEST, INC.

WHEREAS, the City advertised the Project on August 3, 2013; and

WHEREAS, the City received and the Deputy City Clerk publicly opened bids on September 9, 2013; and

WHEREAS, the City Council awarded a contract to Conco West, Inc. in the amount of $1,874,600.00 for the construction of a new wellhead treatment system for the removal of a 1,2,3-trichloropropane at the City’s Well No. 8 on October 1, 2013; and

WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommend final acceptance; and

WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Merced County and the Interim City Manager will release Performance and Payment Bonds and the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby:

1. Adopts a Resolution to accept the Well No. 8 Wellhead Treatment project.

2. Authorizes the City Clerk to record a Notice of Completion with Merced County.

3. Authorizes the Interim City Manager to release Performance and Payment Bonds and to make final payment of retention monies to Conco West, Inc. 35 days after the recording date.

Passed and adopted this 5th day of May, 2015, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 5th day of May, 2015.

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Antonio Silva, City Clerk of the City of Livingston

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