7 Resolution Awarding the Replacement of GAC Media at Well #8.

Note from TheGardeningSnail: this page may have been produced by running a PDF Image File through a program that converts Image to Text. My apologies to any textual gremlins that may have crept in. I have also added a map, so you can see the location of the well involved: since most of the water used at that well goes to Foster Farms. I have also broken up some of the longer Paragraphs to make reading easier.
Well 8

Meeting Date: April 05, 2016

STAFF REPORT

AGENDA ITEM: Resolution Awarding the Replacement of GAC Media at Well #8. MEETING DATE: April 5, 2016

PREPARED BY: Alfonso Manrique, Alternate City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

That the City Council adopt Resolution No. 2016-_, a resolution awarding the replacement of GAC Media at Well #8 to Calgon Carbon Corporation and Evoqua.

BACKGROUND AND DISCUSSION:

The City of Livingston owns and operates a TCP removal treatment plant at Well #8. The GAC treatment plan utilizes Granular Activated Carbon (GAC) Technology. GAC technology uses an absorptive media (GAC) to remove contaminants from the water. GAC media loses its absorption capacity overtime and it eventually needs to be replaced.

The GAC media in the vessels has not been replaced since the treatment system was commissioned in early 2014. The original media supplies with the vessels were expected to treat approximately 265 MG of water (55,000 Bed Volumes). Routine monthly sampling of the water quality at Well #8 indicates that the media life may be longer than originally anticipated

The volume of water treated through the system as of February 2016 is nearing 80 percent of the projected capacity and provisions must be made to replace the GAC media with new virgin media.

The City solicited bids from GAC media suppliers to replace the media at Well #8. Two suppliers responded to the City’s solicitation: Calgon Carbon Corporation and Evoqua. Each bidder proposed on a different GAC media. Calgon Carbon proposed a bituminous coal media and Evoqua proposed a coconut shell media. Both medias have been tested and compared in numerous studies and their performance varies by installation.

Staff recommends that the City splits the award of the contract into two packages. Package No. 1 to the Calgon Carbon Corporation (low bidder) to remove and reactivate the existing media and to furnish and install new virgin GAC media in two of the vessels (40,000 lbs approximately).

Package No. 2 to Evoqua to furnish and install new virgin media in the other two vessels (40,000 lbs approximately). Installing two different medias will provide the City full scale comparison of their performance. The comparison will provide very valuable information to future media selection for other treatment plants in the City.

The contract documents used in the solicitation of bids provided the option of splitting the contract as described above.

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FISCAL IMPACT:

The award of the contract has an overall fiscal impact of $212,756.00. The Fiscal impact on this

FY 2015/16 budget will only be $135,956.00. The City had budgeted $200,000 in this FY 2015/16 for the replacement of media at Well #8 and Well #16. The media at Well #16 appears to be performing better than expected and does not need to be replaced at this time.

ATTACHMENTS:

1. Resolution 2016-

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RESOLUTION NO. 2016-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING THE CONTRACT TO REPLACE THE GRANULAR ACTIVATED CARBON MEDIA AT WELL #8 TO CALGON CARBON CORPORATION AND EVOQUA

WHEREAS, the City of Livingston has a TCP removal treatment plant at Well #8 that uses Granular Activated Carbon (GAC) technology; and

WHEREAS, the GAC Media inside the four vessels is nearing its absorption capacity; and

WHEREAS, the City desires to replace the GAC media once it reaches its maximum absorption capacity; and

WHEREAS, the City solicited bids from GAC Media suppliers to remove and reactivate the spent media and to furnish and install new virgin media; and

WHEREAS, two bidders responded to the City’s request for bids: Calgon Activated Carbon and Evoqua; and

WHEREAS, staff recommends that the two medias be installed in parallel to provide a full scale comparison of their performance; and

WHEREAS, the bid solicitation contract documents provide the option to award the contract to a single bidder or two bidders;

FINDINGS

WHEREAS, the City Council of the City of Livingston hereby finds as follows:

A. Competitive bidding procedure for the replacement of GAC media at Well #8 were adequately followed; and

B. There is a long-term benefit to the City to compare the performance of two GAC medias;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livingston as follows:

Section 1. The above recitals are true and correct findings of the Livingston City Council.

Section 2. The award to replace the media at Well #8 shall be split as follows:

a. Award Package No. 1 to Calgon Carbon Corporation for the bid price of $147,156.00 b. Award Package No. 2 to Evoqua for the bid price of $56,600.00

Section 3. The Interim City Manager is hereby authorized and directed to sign agreements with the bidders listed in Section 2 for the amounts referenced therein.

Section 4. This Resolution shall take effect from and after the date of its adoption.

Section 5. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Livingston hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more sections, subsections, clause sentences, phrase or other portion may be held invalid or unconstitutional.

Passed and adopted this 5th day of April, 2016, by the following vote:

AYES:

NOES:

ABSENT:

Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify, that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 5th day of April, 2016.

Antonio Silva, City Clerk of the City of Livingston

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