2 Council Authorize Purchase of New Police Vehicle.

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Meeting Date: April 19, 2016

STAFF REPORT

AGENDA ITEM: Council Authorize Purchase of One New Police Vehicle.

MEETING DATE: April 19, 2016

PREPARED BY: Ruben Chavez, Chief of Police

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

Staff recommends that the City Council authorize the purchase of one 2016 Ford Explorer Police Vehicle.

BACKGROUND:

The police department’s marked police vehicle fleet currently consists of nine Ford vehicles. Of these vehicles, two are assigned to the School Resource Officers (SRO) and one is used as a spare vehicle and is additionally mounted with a trailer hitch to deploy the radar trailers and other police related trailers.

There are six vehicles ,shared by patrol officers to perform their duties. The department recently received two new Ford Explorers with partial funding from a grant from the U.S. Department of Agriculture to replace two aging vehicles. T

here is currently one police vehicle in the fleet that is now in need of replacing. This vehicle; unit 6 has over 115,000 miles on it. This purchase will bring our total fleet, with the exception of the SRO vehicles, up to current standards without need for new patrol vehicles for approximately five years. The department recommends allocating funding each year for future needs.

DISCUSSION:

The police department would like to replace this vehicle for patrols use and use the older vehicle, which is still in usable condition, as special enforcement vehicle dedicated specifically to our gang unit. The new vehicle additionally can also be used for the Abandoned Vehicle Abatement Program (AVA) for enforcement of abandoned vehicle statutes.

The department has transitioned over to the new Ford Explorer Interceptor vehicles to replace the fleet. The Ford Explorer Police vehicle is a popular model and the inventory in the state for these vehicles is very limited.

FISCAL IMPACT:

The total cost of this vehicle is estimated at approximately $50,131.64 which includes taxes. The department would facilitate the purchase using 20% from AVA, 40% from the City’s Community Development Fund (CFD), and 40% from general fund (including $20,000 from the public safety budget).

The department has received three quotes from vendors who have 2016 Ford Explorer Inceptors in inventory. The department has advertised for quotes through local print media; however, received none.

The three quotes were generated by contacting state approved vendors.

Staff recommends the quote received from Wonderies as the vehicle’s paint scheme is included and includes the necessary safety items not included with Price Ford. The total cost of the vehicle after outfitting the additional equipment is approximately $50,131.64. To save an additional $500.00, the vehicle delivery fee may be offset by personally picking up the vehicle in Southern California.

ATTACHMENTS:

1. Wonderies Fleet Group National Auto Fleet Group quote at $27,719 per vehicle without outfitting

2. Price Ford of Turlock quote at $27,719.00 for base model per vehicle

3. Professional Safety Systems quote at $31,399.00

4. Emergency Vehicle Outfitters quote at $19,987.23 per vehicle to outfit