11 Resolution Awarding a Contract for the Water SCADA System Upgrade Project to Tesco Controls.

Meeting  Date: August 02, 2016

Note from TheGardeningSnail. This page may have been created by using software that converts a PDF image file into text. My apologies for any Textual Gremlins that may have crept in during the process. I may also broken up some of the longer paragraphs.

STAFF REPORT

AGENDA ITEM: Resolution Awarding a Contract for the Water SCADA System Upgrade Project to Tesco Controls.

MEETING DATE: August 2, 2016

PREPARED BY: Noe Martinez, Interim Public Works Director

REVIEWED BY: Odi Ortiz, Interim City Manager

RECOMMENDATION:

Adopt Resolution No. 2016-_, awarding a contract for the Water SCADA System Upgrade Project to Tesco Controls.

BACKGROUND AND DISCUSSION:

A supervisory control and data acquisition (SCADA) system is used for remote monitoring of equipment operations and for documenting/recording equipment performance. The SCADA system allows the City to operate the water and sewer systems more efficiently and reliably. SCADA records can be used for optimizing system performance and for creating reports such as the annual consumer confidence report and mandatory water report to the California State Water Resources Control Board Division of Drinking Water.

The City’s current water SCADA system was installed in 2006 and no upgrades have been made since it was originally installed. The hardware and software components need to be upgraded to improve the reliability of the remote monitoring system and to preserve the integrity of the data stored in the servers.

The software component has been obsolete for over five (5) years as it is no longer supported for maintenance or upgrades. The water SCADA system is necessary to provide a safe and reliable drinking water supply to the Livingston residents. SCADA can quickly detect system malfunctions such as pipe breaks or equipment shutoff and send alarms to Public Works staff for immediate response.

The current water SCADA system monitors eight (8) water wells, one 1-MG tank, four (4) storm lift stations, and four (4) sewer lift stations. The new Well 17 is currently under construction and will be added to the water SCADA system once completed.

Public Works staff in the Water Division is able to remotely monitor these facilities. However, Sewer Division staff is not able to do so and must rely on the Water staff when there are calls for service on any of the four (4) sewer lift stations currently integrated with the water SCADA system.

The City recently completed a separate SCADA project for five (5) sewer lift stations that were not been remotely monitored. This project was completed to automate inspections of the equipment and wetwell levels by the Sewer Division staff and minimize the risk for sewer backups and overflows.

The City’s current water and sewer SCADA systems use Tesco Controls technology. The use of other technologies would significantly increase the cost for operating and maintaining the water and sewer systems. There would be added costs for staff training on the use of different technologies and the City would have to maintain a larger inventory for differing system components.

The upgrade of the existing technology would not involve software development work for the water SCADA system compared to a different technology and therefore minimize the capital cost for system installation. Staff is familiar with the performance and service provided by Tesco Controls. To maintain consistency in the water and sewer utilities, staff recommends that Tesco Controls provide the upgrade of the water SCADA system.

Attached is the Tesco Controls proposal (#16E220Q01) to complete the water SCADA system upgrades. Also, attached is a separate Tesco proposal (#16G028Q03) to remove the four (4) sewer lift stations from the current water SCADA system and integrate into the sewer SCADA system for remote monitoring by Sewer Division staff. The SCADA work for the sewer lift stations could be done as a separate and future project if necessary.

Staff recommends that the water SCADA system upgrade work be awarded to Tesco Controls. Staff also recommends that the SCADA work for the sewer lift stations be awarded to Tesco and completed as part of this project unless the City Council elects to postpone this work.

FISCAL IMPACT:

The cost for the water SCADA system upgrade has been identified and will be included in the new FY 2016-2017 budget. The cost for the sewer lift stations integration work has not been allocated yet but can be added to the new FY 2016-2017 budget, if approved by the City Council.

The water SCADA system upgrade will be funded 100% from the water enterprise funds. The sewer lift stations integration work could be funded 100% from the sewer enterprise funds.

(Note from TheGardeningSnail. To find the cost of the projects, you need to look at the Resolution. According to the Resolution, you will find the following:

  • WHEREAS, the City Council desires to reduce project costs and maintain consistency on the SCADA system by procuring the system upgrade from Tesco Controls, Inc. for the quoted price of $55,475.24 (Base Price plus Optional Adder # 1); and

  • WHEREAS, the City Council desires to proceed with the integration work for the sewer lift stations at this time by procuring the programming services from Tesco Controls, Inc. for the quoted price of $33,336.64.)

    ATTACHMENTS:

    1. Resolution 2016-

    2. Tesco Controls Proposal #16E220Q01

    3. Tesco Controls Proposal #16G028Q03

    RESOLUTION NO. 2016-

    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON AWARDING A CONTRACT FOR THE WATER SCADA SYSTEM UPGRADE TO TESCO CONTROLS, AND MAKING FINDINGS SUPPORTING THAT THE PROCUREMENT FOR

    THIS EQUIPMENT AND SERVICES IS EXEMPT FROM COMPETITIVE BIDDING REQUIREMENTS

    WHEREAS, the City of Livingston has a SCADA system for water facilities which is over ten years old and needs to be upgraded; and

    WHEREAS, the current water SCADA system monitors eight water wells, one 1-MG tank, four storm lift stations, and four sewer lift stations; and

    WHEREAS, the City recently completed a separate SCADA project for five sewer lift stations that were not been remotely monitored; and

    WHEREAS, the City desires to upgrade the hardware and software for the water SCADA system; and

    WHEREAS, the work to remove the sewer lift stations from the water SCADA system and integrate into the sewer SCADA system will be completed as part of the water SCADA system upgrade unless the City Council elects to postpone this part of the project; and

    WHEREAS, Section 1-11 et seq. of the Livingston Municipal Code set forth the City of Livingston’s Purchase Policies and Procedures and establish that purchases of operational supplies, materials, and equipment in excess of Ten Thousand Dollars ($10,000) be subject to formal bidding, which is consistent with the California Public Contract Code; and

    WHEREAS, Section 1-11-6 provide that formal bidding requirements for purchases may be waived if a purchase is: of urgent necessity for the preservation of life, health or property; exempted by Council resolution passed by at least four (4) affirmative votes; or only available from one (1) source; and

    WHEREAS, the City’s current SCADA systems for the water and sewer utilities use Tesco Controls, staff is very satisfied with the performance and support provided by Tesco, and staff is also very familiar with the operation and troubleshooting of Tesco Controls products; and

    WHEREAS, the City would realize significant savings by electing to upgrade the existing technology for the water SCADA system. The use of other technologies would significantly increase the capital and maintenance costs for additional staff training, larger inventories, and software development work associated with new technology start-ups.

    WHEREAS, the City Council desires to reduce project costs and maintain consistency on the SCADA system by procuring the system upgrade from Tesco Controls, Inc. for the quoted price of $55,475.24 (Base Price plus Optional Adder # 1); and

    WHEREAS, the City Council desires to proceed with the integration work for the sewer lift stations at this time by procuring the programming services from Tesco Controls, Inc. for the quoted price of $33,336.64.

    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livingston as follows:

    Section 1. The above recitals are true and correct findings of the Livingston City Council.

    Section 2. The purchase of the water SCADA System Upgrade and integration work for the sewer lift stations from Tesco Controls, Inc. is exempt from formal bid procedures pursuant to Section 1-11-6 of the Livingston Municipal Code.

    Section 3. The Interim City Manager is hereby authorized and directed to procure the water SCADA system upgrade from Tesco Controls, Inc. for the quoted price of $55,475.24.

    Section 4. The Interim City Manager is hereby authorized and directed to procure the SCADA integration work for the sewer lift stations from Tesco Controls, Inc. for the quoted price of $33,336.64 unless the City Council opts for completing this work as a separate and future project.

    Passed and adopted this 2nd day of August, 2016, by the following vote:

    AYES:

    NOES:

    ABSENT:

    ABSTAIN:

    Rodrigo Espinoza, Mayor of the City of Livingston

    ATTEST:

    I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 2nd day of August, 2016.

    Betty Cota, Deputy City Clerk of the City of Livingston