7 Resolution Awarding Contract to Tesco Controls – City of Livingston Well #13 and Well #17 – SCADA System Integration.

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Meeting Date; May 17, 2016

STAFF REPORT

AGENDA ITEM: Resolution Awarding Contract to Tesco Controls -City of Livingston Well #13 and Well #17 – SCADA System Integration

MEETING DATE: May 17, 2016

PREPARED BY: Alfonso Manrique, Alternate City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

Staff recommends that the Council awards a contract to Tesco Controls for the integration of Well #13 and Well #17 into the City’s SCADA to provide full remote control and operation of the treatment systems.

BACKGROUND:

The City of Livingston’s Well #13 has a new Arsenic Removal Treatment System and Well #17 has a similar system under construction. The Arsenic Removal Treatment Systems were supplied by Loprest Water Treatment Company.

The Controls for the arsenic removal treatment systems are able to send alarms through the existing Tesco PLC. However, the systems do not communicate the nature of the alarms and do not allow for remote control of the systems.

The Well #13 Arsenic Removal Treatment system was recently completed and the Well #17 system will be completed in the near future. City staff would like to have remote access to better monitor the treatment systems and to minimize the trips to the well sites to reset alarms.

The construction costs for Well #13 were originally budgeted to be $1,548,836. To date the City has spent approximately $1,260,000.

Funding for Well #13 is being provided by the SWRCB through the DWSRF at a rate of 1.6 percent for 20 years.

Well #17 is funded through a CDBG grant and the City’s water fund.

DISCUSSION:

The proposed improvements to the wells included in Tesco’s proposal will integrate the Loprest PLC Screens into the City’s SCADA System. The improvements require new programming of the existing Tesco PLC. The Tesco PLC uses proprietary programming and can only be accessed by Tesco programmers. The integration of the system at the wells must be done by Tesco.

Chapter 11, Section 1-11-6 of the City’s Municipal Code provides that formal bidding may be waived if the products or services requested are available from only one source.

FISCAL IMPACT:

Tesco’s proposal to integrate Well #13 is $45,000.00. This item will be paid using the DWSRF Loan. It is anticipated that the project will be more than $200,000.00 under budget.

Tesco’s proposal to integrate Well #17 is $4,155.00. This item will be paid using City water funds.

ATTACHMENTS:

1. Resolution No. 2016-

2. Tesco Proposal

RESOLUTION NO. 2016-_

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING THE PURCHASE OF SCADA SERVICES FROM TESCO CONTROLS, INC. FOR

WELL NO. 13 AND WELL NO. 17 PROJECTS, MAKING FINDINGS SUPPORTING THAT THE PROCUREMENT FOR THESE SERVICES ARE EXEMPT FROM FORMAL BIDDING PROCEDURES, AND AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TESCO CONTROLS FOR THE PROPOSED SERVICES.

WHEREAS, the City of Livingston recently completed an arsenic removal treatment system at Well No. 13 and is currently completing a second treatment system at Well No. 17; and

WHEREAS, City staff finds it necessary to have full remote access to the treatment systems to operate the systems more efficiently and provide better monitoring of the equipment; and

WHEREAS, the total project costs for planning, design and construction of the improvements is currently under budget and funds are available from the DWSRF to complete the SCADA improvements at Well No. 13; and

WHEREAS, unless the SCADA improvements require programming of the Tesco PLCs which are proprietary and can only be accessed by Tesco programmers; and

WHEREAS, the City’s Municipal Code Section 1-11-6 allows the Council to waive formal bidding procedures if the products or services are available only from one source; and

WHEREAS, the integration services proposed by Tesco can only be performed by Tesco programmers; and

FINDINGS

WHEREAS, the City Council of the City of Livingston hereby finds as follows:

A. Formal bidding procedures to procure SCADA integration at Well No. 13 and Well No. 17 Projects are not required because services are only available form one source.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livingston as follows:

Section 1. The above recitals are true and correct findings of the Livingston City Council.

Section 2. The procurement of SCADA integration services from Tesco Controls, Inc. as part of the Well No. 13 and Well No. 17 Projects is exempt from formal bidding procedures.

Section 3. The Interim City Manager is hereby authorized and directed to procure SCADA integration services from Tesco Controls, Inc. for the quoted price of $45,000.00 for Well No. 13 and $4,155.00 for Well No. 17.

Section 4. This Resolution shall take effect from and after the date of its adoption.

Section 5. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Livingston hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause sentence, phrase or other portion may be held invalid or unconstitutional.

Passed and adopted this 17th day of May, 2016, by the following vote:

AYES:

NOES:

ABSENT:

Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 17th day of May, 2016.

Antonio Silva, City Clerk of the City of Livingston