11 Resolution Authorizing Interim City Manager to Sign and File an Application with the U.S. Department of Agriculture Requesting Funding from the Emergency Community Water Assistance Grant Program.

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Meeting Date: November 15, 2016

 

STAFF REPORT

AGENDA ITEM: Resolution Authorizing Interim City Manager to Sign and File an Application with the US Department of Agriculture requesting funding from the Emergency Community Water Assistance Grant Program.

MEETING DATE: November 15, 2016

PREPARED BY: Alfonso Manrique, Alternate City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

That the City Council adopt Resolution No. 2016-_, a resolution authorizing the Interim City manager to sign and file an application with the US department of Agriculture requesting funding from the Emergency Community Assistance Grant Program.

BACKGROUND AND DISCUSSION:

Some of the residences located near the intersection of Robin Ave and Peach Ave have reported their wells to be failing due to the drought. These residences are currently outside the City limits and the County of Merced has approached the City of Livingston requesting to assist those residents by allowing them to connect to the City’s water distribution system. Unfortunately, the City’s distribution system does not extend beyond the City limits. The nearest connections are on Peach at Vieira and Robin at Lilac.

Connecting those residences to the City’s water distribution system will require an extension of the water distribution system. The cost of extending the infrastructure to serve a small number of residences makes the project economically unfeasible.

The US Department of Agriculture Emergency Community Assistance Grant (ECWAG) Program provides small communities with up to $500,000 in funding for projects that are intended to mitigate the effects of the drought. The City of Livingston is not considered to be a small community, but can apply on behalf of the residents of the properties that are running out of water.

The ECWAG program requires applicants to submit an application and comply with certain conditions before funds are disbursed. According to USDA staff, one of the conditions is to complete construction documents (plans and technical specifications). The costs to prepare the application and comply with the USDA conditions are anticipated to be between $60,000 and $80,000. These costs would be upfronted by the City until the USDA conditions are met and funds can be disbursed. If the City submits an application on behalf of the residents, the City would be covering those initial costs until it is reimbursed.

FISCAL IMPACT:

The overall fiscal impact of this project is expected to be neutral. The total project costs of the required infrastructure are not anticipated to exceed the maximum grant amount of $500,000. However, the City will need to provide interim financing until the ECWAG funds are disbursed. It is anticipated that the project will be eligible for reimbursement during this FY 2016/17.

ATTACHMENTS:

1. Resolution 2016-

RESOLUTION NO. 2016-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON AUTHORIZING THE INTERIM CITY MANAGER TO SIGN AND FILE AN APPLICATION TO THE EMERGENCY COMMUNITY ASSISTANCE GRANT PROGRAM.

WHEREAS, a group of residences near the intersection of Robin Avenue and Peach Avenue have been experiencing well failures due to the drought; and

WHEREAS, these residences are currently outside the City limits; and

WHEREAS, the County of Merced has requested assistance from the City to assist those residences by allowing them to connect to the City’s water distribution system; and

WHEREAS, the City water distribution system requires to be extended to serve those residences; and

WHEREAS, the Emergency Community Water Assistance Grant Program can provide funding of up to

$500,000 to pay for the extension of the water distribution system to serve those residences; and WHEREAS, the City needs to apply to the ECWAG program to secure the funding; and WHEREAS, the City Council desires to assist those County residents.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Livingston as follows:

Section 1. The above recitals are true and correct findings of the Livingston City Council.

Section 2. The Interim City Manager is hereby authorized and directed to sign and file an application to the Emergency Community Assistance Grant Program requesting funding to extend the water distribution system.

Section 3. The Interim City Manager is hereby authorized to pay expenditures not to exceed $80,000 associated with the preparation of the funding application with the understanding that those expenditures will be reimbursed to the City once the application is approved and conditions are met.

Section 4. This Resolution shall take effect from and after the date of its adoption. Passed and adopted this 151 day of November, 2016, by the following vote:

AYES:

NOES:

ABSENT:

Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a RegularMeeting of the City Council of the City of Livingston this 15th day of November, 2016.

Antonio Silva, City Clerk of the City of Livingston

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