Meeting Date: February 07, 2017
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AGENDA ITEM: Resolution Authorizing the Reclassification of An Employee, Approving the Job Description, and Establishing a Salary Range for a New Position Title of Senior Administrative Analyst -Community Development
MEETING DATE: February 7, 2017
PREPARED BY: Randy Hatch, Contract City Planner
REVIEWED BY: Odi Ortiz, Interim City Manager
Adopt a Resolution authorizing the reclassification of an employee, approving the Job Description and establishing a Salary Range for a new position title of Senior Administrative Analyst -Community Development.
BACKGROUND AND DISCUSSION:
It is important that the City has a complete set of job descriptions and a coordinated salary schedule for all the positions filled within the City.
For some time the City’s personnel system has been using a generic Senior Administrative Analyst job description and salary range across City Departments to apply to various positions. City management has realized that the generic Sr. Administrative Analyst title does not adequately describe all the duties and responsibilities performed by the employee occupying that position in the Community Development Department.
In fact, City management has determined the incumbent has been working out of class and the City has been paying out of class pay to the employee for approximately a year to rectify that mismatch between the existing job description and the actual job requirements.
The attached revised job description and salary range is designed to correct this mismatch and properly list all the required job duties and then place that correctly described position in the salary schedule, and finally reclassify the incumbent as Senior Administrative Analyst -Community Development.
City staff contacted several like-sized cities to obtain job descriptions for similar positions. Staff incorporated selected ideas and language from these other job descriptions, particularly the use of the descriptor "community development".
The revised job description identifies the unique requirements found in the Community Development Department as they pertain to the legal notice and posting duties required by State Law, processing of applications and environmental documents per State timelines and protocols, and answering questions and informing the public regarding this complex set of Federal, State, and City rules, regulations, and standards.
All of this work is done under the general direction and supervision of the professional planning staff, but since the professional staff is provided on a part-time contracted basis, the Sr. Administrative Analyst must exercise considerable independence and discretion in the performance of the required duties.
The salary range proposed for this new job description must reflect the independence and discretion listed and fit in the existing City-wide salary schedule. The proposed range does that while keeping the position in the Clerical Employees Association bargaining group, a non-management and non-confidential status. Staff has met and conferred with union representatives concerning this proposed reclassification and they have agreed to it.
There is no impact to the City’s current budget due to this reclassification and new salary range. This is because the City is already paying the incumbent out of class pay for approximately a year and the out of class pay is almost the same as that found in the proposed salary range.
1. Council Resolution 2017- with Exhibits "A" and "B".
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING THE SENIOR ADMINISTRATIVE ANALYST – COMMUNITY DEVELOPMENT JOB DESCRIPTION, SETTING A SALARY RANGE, AND RECLASSIFYING AN EMPLOYEE
WHEREAS, according to the City’s Personnel Rules and Regulations all positions in the City shall be classified by the City Manager with City Council approval; and
WHEREAS, the Personnel Rules and Regulations state that the City Council may amend such classifications from time to time; and
WHEREAS, the City Manager has determined that the classification of Senior Administrative Analyst – Community Development needs to be developed to more accurately reflect the responsibilities and duties of this position; and
WHEREAS, the incumbent Senior Administrative Analyst has been performing job duties beyond that of the position and has been working out of class.
NOW, THEREFORE, BE IT RESOLVED that the Livingston City Council hereby adopts Resolution 2017-_, approving the job description of Senior Administrative Analyst -Community Development as detailed in Exhibit A attached hereto.
BE IT FURTHER RESOLVED that the position of Senior Administrative Analyst -Community Development is part of the City of Livingston Clerical Employees Association Bargaining Group.
BE IT FURTHER RESOLVED that the salary range for the Senior Administrative Analyst – Community Development, as listed in Exhibit B attached hereto, is hereby approved.
BE IT FURTHER RESOLVED that the incumbent is reclassified as Senior Administrative Analyst – Community Development.
Passed and adopted this ]1h day of February, 2017, by the following vote: AYES:
Jim Soria, Mayor
of the City of Livingston
I hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 7th day of February, 2017.
Antonio Silva, City Clerk of the City of Livingston
EXHIBIT A CITY OF LIVINGSTON
SR ADMINISTRATIVE ANALYST – COMMUNITY DEVELOPMENT
To perform a wide variety of complex analytical duties involving personnel, budget and fiscal related activities; provide information and answer questions regarding Planning and Community Development matters from the public, City officials and other City departments, and special projects for the City’s Community Development Department.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned department head.
EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
• Researches, complies, tabulates, and assembles data; conducts and completes surveys and studies.
• Prepares technical reports and presentations.
• Evaluates existing and proposed polices, procedures, programs, and functions of the Community Development Department; consults with and advises Department staff; prepares and presents recommendations.
• Provides information and answers questions regarding planning and community development rules, regulations and standards and applications.
• Accepts applications, performs an initial review of submitted material, and contacts the applicant to obtain additional information requested by the City Planner.
• Reviews existing and proposed legislation for impact on City; consults with affected department; prepares and presents initial recommendations.
• Under direction, assists with recruitment and selection of planning activities such as preparing job announcements, preparing and placing advertisements, reviewing applications for completeness and to determine if applicants meet minimum qualifications, serving as proctor for examinations, and making arrangements for oral interview panels.
• Assists with the coordination, development, and implementation of City training and safety programs; maintains records and responds to Agency staff questions and inquires.
• Performs administrative duties for projects and programs; coordinates activities with other staff members and other departments and/or agencies.
• Assists with budget preparation and monitors budget and contracts for Community Development Department.
• Works closely with the City Planner in the performance of the Department’s mission.
• Participates in project discussions/meetings.
• Assists with review of business license applications for zoning code compliance.
• Assists with preparation of environmental forms.
• Assists with preparation of zoning verification letters and miscellaneous correspondence.
• Prepares and distributes public notices.
• Prepares and distributes Planning Commission Agenda packets.
• Makes travel arrangements for Planning Commission and City Planner.
• Works closely with GIS administrator on updating City maps.
• Performs related duties as assigned.
• Principles of public administration, organization and administrative management.
• Principles and practices of public budget and contract preparation.
• Methods and techniques involved in conducting routine analytical studies.
• Human resources principles and practices in a public agency.
• Principles of technical report writing.
• Principles of City planning and basic understanding of city planning and community development standards and procedures.
• Basic understanding of State rules and regulations pertaining to planning and community development.
• Understand and apply a variety of City and department policies and procedures to the public.
• Research, analyze, and make effective recommendations on planning and community development procedures, human resources, administrative management, or budgetary and fiscal practices.
• Prepare complex and technical reports in a logical, comprehensive, and concise manner.
• Establish and maintain effective working relations with City employees, outside organizations, and the public.
• Conduct routine studies, analyze data, and prepare initial recommendations.
Experience and/or Education:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Two years of experience equivalent to an Administrative Analyst with one (1) year experience within a planning or community development office.
Bachelor’s degree in planning, business administration, accounting, public administration, or closely related field. Relevant experience can be substituted with education.
License or Certificate:
Possession of a valid California driver’s license is required.
TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods, frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and fax.
TYPICAL WORKING CONDITIONS