3 Resolution Approving an Interlocal Contract for Cooperative Purchasing with H-GAC for the Purchase of Goods and Services in Accordance with all Applicable Federal, State and Local Rules, Regulations and Ordinances.

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Meeting Date: February 21, 2017

STAFF REPORT

AGENDA ITEM: Resolution Approving an Interlocal Contract for Cooperative Purchasing with H-GAC for the Purchase of Goods and Services in Accordance with all Applicable Federal, State and Local Rules, Regulations and Ordinances.

MEETING DATE: February 21, 2017

PREPARED BY: Noe Martinez, Interim Public Works Director

REVIEWED BY: Odi Ortiz, Interim City Manager

RECOMMENDATION:

Adopt Resolution No. 2017-_, approving an Interlocal Contract for Cooperative Purchasing with H­ GAC for the purchase of goods and services in accordance with all applicable Federal, State and Local rules, regulations and ordinances.

BACKGROUND:

The City of Livingston is required to comply with the California Public Contract Code and Livingston Municipal Code on bidding requirements for procuring goods and services. The City is planning the purchase of equipment and machinery for street-related work. The equipment includes a crack seal unit and pavement roller that were budgeted for Fiscal Year 2016-17.

In order to comply with the bidding requirements, many public agencies including cities and counties rely on cooperative purchasing programs to procure goods and services. These purchasing programs offer competitively solicited purchasing contracts available for use by any government and non-profit entity that meet the purchasing requirements for these local jurisdictions. Alternatively, the bidding requirements would be met by soliciting bids through a formal advertisement process including paying advertisements fees, preparing specifications and contract documents, and conducting the bid opening procedures.

The Livingston Municipal Code encourages the use of such cooperative purchasing agreements per Section 1-11-4.G.

DISCUSSION:

H-GAC is a Texas-based public agency that offers national, competitively solicited purchasing contracts that meet the California Government Code Section 6502 for cooperative purchasing agreements. This cooperative purchasing contract would provide the City another option to procure the street equipment and machinery as well as other goods and services offered by this purchasing program (HGACBuy). Staff recommends that the City of Livingston become a member of the HGACBuy purchasing program to take advantage of their competitive prices for goods and services such as the crack seal unit and pavement roller.

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FISCAL IMPACT:

There are no fiscal impacts associated with this item.

ATTACHMENTS:

1. Resolution No.

2. HGACBuy Interlocal Contract for Cooperative Purchasing

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RESOLUTION NO. 2017-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING AN INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING WITH H­

GAC FOR THE PURCHASE OF GOODS AND SERVICES IN ACCORDANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL RULES, REGULATIONS AND ORDINANCES

WHEREAS, the City of Livingston is planning the purchase of street-related equipment including a crack seal unit and pavement roller; and

WHEREAS, the City is required to comply with bidding requirements per the California Public Contract Code and Livingston Municipal Code; and

WHEREAS, the City desires to contract with H-GAC for their cooperative purchasing program (HGACBuy) to comply with the bidding requirements for purchasing street equipment and any other goods and services offered by the program and that are in the best interest of the City; and

WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 192, Texas Local Government Code; and

WHEREAS, H-GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and

WHEREAS, H-GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Texas Interlocal Cooperation Act; and

WHEREAS, H-GAC offers competitively solicited purchasing contracts in accordance with the California Government Code Section 6502 for cooperative purchasing agreements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livingston as follows: Section 1. The above recitals are true and correct findings of the Livingston City Council.

Section 2. The City of Livingston agrees to participate on cooperative purchasing programs as encouraged by the Livingston Municipal Code Section 1-11-4.G for procuring goods and services. such as the crack seal unit and pavement roller all in accordance with the bidding requirements per the California Public Contract Code, California Government Code and Livingston Municipal Code.

Section 3. The City of Livingston approves an Interlocal Contract for Cooperative Purchasing with H-GAC for the purchase of goods and services in the best interest of the City.

Section 4. The Interim City Manager is hereby authorized to execute the Interlocal Contract for Cooperative Purchasing with H-GAC.

Passed-and-adopted-this-21st.-day-of-February, 2017,by-the-following-vote

AYES;

NOES:

ABSENT:

ABSTAIN:

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Jim Soria, Mayor

of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 21st day of February, 2017.

 
 

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Betty Cota, Deputy City Clerk of the City of Livingston