11. Resolution Approving Amendment No. 2 to the Contract Agreement between the City of Livingston and HDL Coren & Cone to Continue Providing Support Services in Property Tax Areas and Authorizing the Interim City Manager to Execute a Three Year Service Contract Extension.

Meeting Date: January 17, 2017

Note from TheGardeningSnail..This Page may have been produced by running a PDF Image File through a program which converts Image to Text. My apologies for any Textual Gremlins that may have crept in during the Process. I also may have broken up some of the longer paragraphs.

 

STAFF REPORT

AGENDA ITEM: Resolution Approving Amendment No. 2 to the Contract Agreement between the City of Livingston and HDL Coren & Cone to Continue Providing Support Services in Property Tax Areas and Authorizing the Interim City Manager to Execute a Three Year Service Contract Extension.

MEETING DATE: January 17, 2017

PREPARED BY: Odi Ortiz, Interim City Manager/Finance Director

REVIEWED BY: Odi Ortiz, Interim City Manager/Finance Director

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RECOMMENDATION:

City Council adopt Resolution No. 2017-_,approving Amendment No. 2 extending the Contract Agreement between the City of Livingston and HDL Coren & Cone to continue to provide contract services in property tax revenue areas and authorizing the Interim City Manager to execute a three year contract extension.

BACKGROUND:

HDL Coren & Cone has been providing contract staff support services to the City of Livingston since January of 2007. The Scope of Services includes reports and analytical services in the property tax revenue areas. This includes generating property tax revenue projections, monitoring changes (additions/deletions, re-assessments, etc.), generating quarterly reports on trend activities, reconciling of county reports and audit calculations of revenues to ensure the City’s fair share.

The contract also includes ongoing consultation on the City’s inquiries. The scope of work in the contract extension remains the same.

The contract approved in January 2007 was for three years with automatic three year extensions pushing the expiration date to January 2013. In February 2014, the City Council authorized another three year contract extension with a new expiration date of December 31, 2016. The previous annual fee was $5,000 per year or $1,250 per quarter.

DISCUSSION:

Extend/amend expired contract for three additional years with new expiration date of 12/31/19.

FISCAL IMPACT:

Annual fee has increased to $5,500 per year or $1,375 per quarter. Amount is already reflected on annual budget (general fund).

ATTACHMENTS:

1. Resolution No. 2017-

2. Exhibit "A" Amendment No. 2 -Contract Agreement between the City of Livingston and HDL Coren & Cone.

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RESOLUTION NO. 2017-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING AMENDMENT NO. 2 TO THE CONTRACT AGREEMENT BETWEEN THE CITY OF LIVINGSTON AND HDL COREN & CONE TO CONTINUE PROVIDING SUPPORT SERVICES IN PROPERTY TAX AREAS AND AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A THREE YEAR SERVICE CONTRACT EXTENSION

WHEREAS, the City of Livingston approved an original three (3) year service contract on January 16, 2007; and

WHEREAS, contract included two (2) one (1) year automatic extensions; and

WHEREAS, original contract term ended on January 16, 2013; and

WHEREAS, in February 2014, the City Council authorized another three (3) year contract extension with an expiration date of December 31, 2016; and

WHEREAS, scope of work will remain the same; and

WHEREAS, management is recommending a three (3) year contract extension; and

WHEREAS, the City wishes to approve a three (3) year contract extension with HDL Coren & Cone with an expiration date of December 31, 2019; and

WHEREAS, fees will be increased to $5,500 per year or $1,375 per quarter and amount is already reflected on annual budget (general fund).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby adopts a Resolution to approve a three (3) year contract extension in the form approved by legal counsel with HDL Coren & Cone to provide property tax reporting and analytical services.

Passed and adopted this 1J1h day of January, 2017, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jim Soria, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 17th day of February, 2017.

Betty Cota, Deputy, City Clerk of the City of Livingston

(Exhibit A)

SECOND AMENDMENT TO THE CONTRACT AGREEMENT BETWEEN THE CITY OF LIVINGSTON AND HDL COREN & CONE

This Second Amendment to the Consultant Agreement ("Amendment") is made by and between the City of Livingston ("City") and HDL Coren & Cone ("Contractor") as of January 17, 2017. City and Contractor are hereinafter collectively referred to as the "Parties."

RECITALS

WHEREAS, the Parties entered into a Contract Agreement ("Agreement") dated January 16th, 2007 for the purpose of providing contract support services to the City of Livingston in the property tax revenue management areas. Scope of services include, quarterly and annual reports, analytical services in property tax areas; and

WHEREAS, this Amendment will extend the Agreement for three additional years in order to have continuous support with property tax management and oversight. Fees will be increased to

$5,500 per year and amount is already reflected on annual budget (general fund).

WHEREAS, the Parties agree that changes to the term and services provided for in the Agreement are necessary in order for the City to continue receiving services by Contractor.

NOW, THEREFORE, the Parties hereto agree as follows:

AGREEMENT

1. The Parties agree to modify the end date of the Agreement from December 31, 2016, to December 31, 2019. The "Term" Section of the Agreement, "Term", shall be amended to read as follows:

"Contractor shall continue to provide support services immediately following the execution of this three year contract amendment extension by the City. The term of agreement should be extended through December 31, 2019."

2. All other terms and conditions in the Agreement shall remain in full force and effect to the extent they are not in conflict with this Amendment.

3. The signatures of the Parties to this Amendment may be executed and acknowledged on separate pages or in counterparts which, when attached to this Amendment, shall constitute one complete Amendment.

IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year first above written.

CITY OF LIVINGSTON

Odi Ortiz, Interim City Manager

Date: ——

CONSULTANT

HDL Coren & Cone, Principal

Date: _

Attest:

Betty Cota, Deputy City Clerk Date: _

Approved as to Form:

Jose M. Sanchez, City Attorney Date: _

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