Resolution to File and Record Notice of Completion with County of Merced for the Well #17 Improvements and Wellhead Treatment.

Meeting Date: January 17, 2017

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STAFF REPORT

AGENDA ITEM: Resolution to File and Record Notice of Completion with County of Merced for the Well #17 Improvements and Wellhead Treatment.

MEETING DATE: January 17, 2017

PREPARED BY: Mario Gouveia, City Engineer

REVIEWED BY: Odi Ortiz, Interim City Manager

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RECOMMENDATION:

1. Accept the work as complete.

2. Authorize the City Clerk to record a Notice of Completion with Merced County.

3. Authorize the Interim City Manager to release Payment and Performance Bonds and to make final payment of retention monies to Conco West, Inc. following the expiration of 35 days from the date of recordation of the Notice of Completion.

BACKGROUND:

The City of Livingston’s Well No. 17 was drilled a few years ago as part of the Sun Valley Estates subdivision, but was not completed. In 2013, the City received a CDBG grant that included $1,395,349.00 to be used towards the completion of the well.

Water quality analysis of the well revealed levels of manganese and arsenic close to the maximum contaminant level (MCL) allowed. Consequently, in addition to completing the well, the City decided to also install wellhead treatment facilities to remove those constituents.

DISCUSSION:

The project’s construction phase started in November 2015 and the major work consisted of equipping the well, installing the treatment equipment, and site improvements.

The Contractor completed all work within the time required by the Contract Documents. The project was successfully completed per the approved plans and specifications.

PROJECT COST SUMMARY

Contract Amount

$ 1,542,000.00

Change Orders

$ 20,968.97

Actual Construction Cost

$ 1,562,968.97

Final inspection has been performed and the work has been found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. If no claims are filed within 35 days after recordation, the Payment and Performance Bond should be released and retention in the amount of $78,148.45 should be paid to Conco West, Inc.

FISCAL IMPACT:

Construction costs for this project will be covered by the CDBG grant ($1,395,349.00) and the TCP fund, in accordance with the CIP.

ATTACHMENTS:

1. Resolution 2017-

2. Notice of Completion

 

RESOLUTION NO. 2017-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON FOR THE ACCEPTANCE OF THE WELL #17 IMPROVEMENTS AND WELLHEAD

TREATMENT PROJECT, AUTHORIZING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION WITH MERCED COUNTY AND AUTHORIZING THE INTERIM CITY MANAGER TO RELEASE PAYMENT AND PERFORMANCE BONDS AND TO MAKE FINAL PAYMENT OF RETENTION MONIES TO CONCO WEST, INC.

WHEREAS, the City advertised the Project on August 3, 2015; and

WHEREAS, the City received and the Deputy City Clerk publicly opened bids on September 3, 2015; and

WHEREAS, the City Council awarded a contract to Conco West, Inc. in the amount of $1,542,000.00 for equipping the well, installing the treatment equipment, and site improvements, on September 15, 2015; and

WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommend final acceptance; and

WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Merced County and the Interim City Manager will release Performance and Payment Bonds and the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby:

1. Adopts a Resolution to accept the Well #17 Improvements and Wellhead Treatment project.

2. Authorizes the City Clerk to record a Notice of Completion with Merced County.

3. Authorizes the Interim City Manager to release Performance and Payment Bonds and to make final payment of retention monies to Conco West, Inc. 35 days after the recording date.

Passed and adopted this 1ih day of January, 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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Jim Soria, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 17th day of January, 2017.

Betty Cota, Deputy City Clerk of the City of Livingston

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