4 Resolution Accepting Completion of the Installation of LED Street Lights Retrofit Project-Phase I, Authorizing the City Clerk to File a Notice of Completion with Merced County, and Authorizing the City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Siemens Industry, Inc.

Note from TheGardeningSnail. This page ay have been produced by running a PDF Image File through a program that converts Image to Text. My apologies for any Textual Gremlins that may have crept in. I may also have broken up larger paragraphs.

Meeting Date: JULY 18, 2017

STAFF REPORT

AGENDA ITEM: Resolution Accepting Completion of the Installation of LED Street Lights Retrofit Project-Phase I, Authorizing the City Clerk to file a Notice of Completion with Merced County, and Authorizing the City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Siemens Industry, Inc.

MEETING DATE: July 18, 2017

PREPARED BY: Mario Gouveia, City Engineer

REVIEWED BY: Jose A. Ramirez, City Manager

RECOMMENDATION:

1. Accept the work as complete.

2. Authorize the City Clerk to record a Notice of Completion with Merced County.

3. Authorize the City Manager to release Payment and Performance Bonds and to make final payment of retention monies to Siemens Industry, Inc. following the expiration of 35 days from the date of recordation of the Notice of Completion.

BACKGROUND:

The City of Livingston advertised the LED Street Lights Retrofit Project-Phase I Project on February 25, 2016, and on March 15, 2016, the bid opening date, 6 bids for this project were received. Siemens Industry, Inc. submitted the lowest bid and was awarded a contract for $15,136.00.

DISCUSSION:

The project’s construction phase started in May 2016 and the major work consisted of installing 287 Owner-furnished LED luminaires on existing street lights in the City of Livingston.

The Contractor completed all work within the time required by the Contract Documents.

PROJECT COST SUMMARY

Contract Amount

$ 15,136.00

Balancing Change Order

$ (882.00)

Actual Construction Cost

$ 14,254.00

Final inspection has been performed and the work has been found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. If no claims are filed within 35 days after recordation, the Payment and Performance Bond should be released and retention in the amount of $712.70 should be paid to Siemens Industry, Inc.

FISCAL IMPACT:

Construction costs for the project will be covered using $3,563.50 from Gas Tax, $3,563.50 from TDA, $3,563.50 from LMD, and $3,563.50 from BAD. These project expenditures have already been budgeted for this current fiscal year.

ATTACHMENTS:

1. Resolution 2017-

2. Notice of Completion

RESOLUTION NO. 2017-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON

FOR THE ACCEPTANCE OF LED STREET LIGHTS RETROFIT PROJECT-PHASE I, AUTHORIZING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION WITH MERCED COUNTY AND AUTHORIZING THE CITY MANAGER TO RELEASE PAYMENT AND PERFORMANCE BONDS AND TO MAKE FINAL PAYMENT OF RETENTION MONIES TO SIEMENS INDUSTRY INC.

WHEREAS, the City advertised the Project on February 25, 2016; and

WHEREAS, the City received and the Deputy City Clerk publicly opened bids on March 15, 2016;and

WHEREAS, the City Council awarded a contract to Siemens Industry Inc., in the amount of $15,136.00, on April 5, 2016; and

WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommend final acceptance; and

WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Merced County and the City Manager will release Performance and Payment Bonds and the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby:

1. Adopts a Resolution to accept the LED Street Lights Retrofit Project-Phase I.

2. Authorizes the City Clerk to record a Notice of Completion with Merced County.

3. Authorizes the City Manager to release Performance and Payment Bonds and to make final payment of retention monies to Siemens Industry Inc. 35 days after the recording date.

Passed and adopted this 18th day of July 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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Jim Soria, Mayor

of the City of Livingston

ATTEST:

I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 18th day of July 2017.

Antonio Silva, City Clerk of the City of Livingston