5 Resolution Accepting Completion for the Fire Station/City Hall and Public Works Yard Emergency Generators, Authorizing the City Clerk to File a Notice of Completion with Merced County, and Authorizing the City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Modesto Executive Electric, Inc.

Note from TheGardeningSnail. This page May have been produced by running a PDF Image File through a program that converts Image to Text. My apologies for any Textual Gremlins that may have crept in. I may also have broken up larger paragraphs.

Meeting Date: JULY 18, 2017

STAFF REPORT

AGENDA ITEM: Resolution Accepting Completion for the Fire Station/City Hall and Public Works Yard Emergency Generators, Authorizing the City Clerk to file a Notice of Completion with Merced County, and Authorizing the City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Modesto Executive Electric, Inc.

MEETING DATE: July 18, 2017

PREPARED BY: Mario Gouveia, City Engineer

REVIEWED BY: Jose A. Ramirez, City Manager

RECOMMENDATION:

1. Accept the work as complete.

2. Authorize the City Clerk to record a Notice of Completion with Merced County.

3. Authorize the City Manager to release Payment and Performance Bonds and to make final payment of retention monies to Modesto Executive Electric, Inc. following the expiration of 35 days from the date of recordation of the Notice of Completion.

BACKGROUND:

The City of Livingston advertised the Fire Station/City Hall and Public Works Yard Emergency Generators on January 25, 2017, February 1, 2017, February 8, 2017. On February 13, 2017, the City received a total of 5 bids for this project. Modesto Executive Electric, Inc. submitted the lowest bid and was awarded a contract for $140,568.00.

DISCUSSION:

The project’s construction phase started in March 2017 and the major work consisted of furnishing and installing 80kW generators each for the Fire Station/City Hall and the Public Works Yard.

The Contractor completed all work within the time required by the Contract Documents.

PROJECT COST SUMMARY

Contract Amount

$ 140,568.00

Change Orders

$ 0.00

Actual Construction Cost

$ 140,568.00

Final inspection has been performed and the work has been found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. If no claims are filed within 35 days after recordation, the Payment and Performance Bond should be released and retention in the amount of $7,028.40 should be paid to Modesto Executive Electric, Inc.

FISCAL IMPACT:

The cost to furnish and install the Fire Station/City Hall Generator in the amount of $76,100.00 will be allocated as noted between the following accounts:

• General Fund (56%)

• Sanitation Enterprise (8%)

• Water Enterprise (8%)

• Sewer Enterprise (8%)

• CFD (20%)

The cost to furnish and install the Corporation Yard Generator in the amount of $64,468.00 will be allocated as noted between the following accounts:

• General Fund (63%)

• Water Enterprise (19%)

• Sewer Enterprise (13%)

• LMDs (5%)

These allocations are approximate only and the list of funds is not inclusive.

ATTACHMENTS:

I. Resolution 2017-

2. Notice of Completion

RESOLUTION NO. 2017-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON FOR THE ACCEPTANCE OF FIRE STATION/CITY HALL AND PUBLIC WORKS

YARD GENERATORS, AUTHORIZING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION WITH MERCED COUNTY AND AUTHORIZING THE CITY MANAGER TO RELEASE PAYMENT AND PERFORMANCE BONDS AND TO MAKE FINAL PAYMENT OF RETENTION MONIES TO MODESTO EXECUTIVE ELECTRIC INC.

WHEREAS, the City advertised the Project on January 25, 2017, February 1, 2017 February 8, 2017;and

WHEREAS, the City received and the Deputy City Clerk publicly opened bids on February 13, 2017;and

WHEREAS, the City Council awarded a contract to Modesto Executive Electric, Inc., in the amount of $140,568.00, on February 21, 2016; and

WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommends final acceptance; and

WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Merced County and the City Manager will release Performance and Payment Bonds and the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby:

1. Adopts a Resolution to accept the Fire Station/City Hall and Public Works Yard Emergency Generators.

2. Authorizes the City Clerk to record a Notice of Completion with Merced County.

3. Authorizes the City Manager to release Performance and Payment Bonds and to make final payment of retention monies to Modesto Executive Electric, Inc. 35 days after the recording date.

Passed and adopted this 18th day of July 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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Jim Soria, Mayor

of the City of Livingston

ATTEST:

I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 18th day of July 2017.

 
 

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Antonio Silva, City Clerk of the City of Livingston