10 City Council Authorize City Manager to Execute an Engineering Services Agreement with AM Consulting Engineers, Inc. for Preparation of a Surface Water Supply Study.

Note from TheGardeningSnail: This page may have been prepared by running a PDF Image File through a program which converts Image to Print. My apologies for any textual Gremlins that may have crept in. I may also have broken up some of the larger paragraphs and highlighted a few sections.

Additional Note: on February 21, 2012, as recommended by the Utility Rates Stakeholders’ Committee, the City Council awarded an $85,000 Contract for a Professional Engineering Services to Prepare a Feasibility Analysis Report for a Centralized Water Treatment Strategy for the City’s Water Supply to Kennedy/Jenks Consultants.

This report included a discussion of the feasibility using Surface Water as part of the City’s Water Supply. 

Meeting Date: June 20, 2017

STAFF REPORT

AGENDA ITEM: City Council Authorize City Manager to Execute an Engineering Services Agreement with AM Consulting Engineers, Inc. for Preparation of a Surface Water Supply Study.

MEETING DATE: June 20, 2017

PREPARED BY: Jose Antonio Ramirez, City Manager

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

City Council to authorize City Manager to execute an engineering services agreement with AM Consulting Engineers, Inc. for the preparation of a surface water supply study.

BACKGROUND:

The City of Livingston was awarded funding through the Department of Housing and Community Development Community Development Block Grant Program to develop Well #17 which was recently completed. As a part of this grant, the City received a portion of funds to conduct necessary planning studies that may lead to future development. This last remaining portion of grant funds under this contract is for a surface water supply study.

The City currently relies solely on groundwater to meet potable water demands by its customers. Due to concerns regarding quality and long term sustainability, staff is proposing to further evaluate the feasibility of using surface water to augment water supplies.

If feasible, the City’s water supply would include a combination of groundwater and surface water which would be pulled from the Merced River. The planning study would determine the location of the river intake and the configuration of the horizontal collector wells.

Once a feasible location of the river intake is selected, a geotechnical investigation will be conducted to determine depth, length and size of collector wells. The planning study would also include an analysis of permits required to extract water from the Merced River as well as a review of environmental concerns.

DISCUSSION:

The City sent a Request for Qualifications (RFQ) to over 15 qualified firms in April 2017. The RFQ was also posted on the City’s website and published in the Merced Sun Star. The City received only one SOQ for the preparation of the surface water supply study. Staff reviewed the proposal and deemed it responsive.

This contract requires a sole source approval request from CDBG, which staff has submitted to the Department of Housing and Community Development. Executing a contract with AM Consulting would be predicated on receiving that approval from CDBG.

FISCAL IMPACT:

The City has received a CDBG grant for this study. These funds may only be used for planning activities and must be expended by the Fall of 2017. The cost of the study is anticipated not to exceed $55,000. All funds utilized for the expenses will be grant funding with no loans or matching dollars required.

ATTACHMENTS:

1. AM Consulting Qualifications

2. Draft Contract

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