5 Resolution Accepting Completion of the Downtown Street Improvements Project, Authorizing the City Clerk to File a Notice of Completion with Merced County, and Authorizing the Acting City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Rolfe Construction.

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Meeting Date: May 16, 2017

STAFF REPORT

AGENDA ITEM:Resolution Accepting Completion for the Downtown Street Improvements Project, Authorizing the City Clerk to file a Notice of Completion with Merced County, and Authorizing the Acting City Manager to Release Payment and Performance Bonds and Make Final Payment of Retention Monies to Rolfe Construction

MEETING DATE:  May 16,2017

PREPARED BY:  Mario Gouveia, City Engineer

REVIEWED BY: Ruben Chavez, Acting City Manager

RECOMMENDATION:

1. Accept the work as complete.

2. Authorize the City Clerk to record a Notice of Completion with Merced County.

3. Authorize the Acting City Manager to release Payment and Performance Bonds and to make final payment of retention monies to Rolfe Construction following the expiration of 35 days from the date of recordation of the Notice of Completion.

BACKGROUND:

The City of Livingston advertised the Downtown Street Improvements Project on March 1, 2016 and received a total of four bids for this project. Rolfe Construction submitted the lowest bid and was awarded a contract for $1,148,413.00.

DISCUSSION:

The project’s construction phase started in May 2016 and the major work consisted of removing and reconstructing approximately 8,800 square feet of sidewalk, 1,200 linear feet of curb and gutter, 8 bulbouts, 23 tree wells, 18 new street lights, pavement grinding and paving on Main Street, in the City of Livingston.

The Contractor completed all work within the time required by the Contract Documents. A Balancing Change Order in the amount of $57,071.80 was issued to adjust the original estimated bid quantities to agree with the final quantities actually measured during construction.

PROJECT COST SUMMARY

Contract Amount

$ 1,148,413.00

Change Orders

$ 170,139.80

Actual Construction Cost

$ 1,318,552.80

Final inspection has been performed and the work has been found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. If no claims are filed within 35 days after recordation, the Payment and Performance Bond should be released and retention in the amount of $65,927.65 should be paid to Rolfe Construction.

FISCAL IMPACT:

Construction of the project will be funded by Gas Tax, TDA and RSTP.

ATTACHMENTS:

1. Resolution 2017-

2. Notice of Completion

RESOLUTION NO. 2017-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON FOR THE ACCEPTANCE OF DOWNTOWN STREET IMPROVEMENTS,

AUTHORIZING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION WITH MERCED COUNTY AND AUTHORIZING THE ACTING CITY MANAGER TO RELEASE PAYMENT AND PERFORMANCE BONDS AND TO MAKE FINAL PAYMENT OF RETENTION MONIES TO ROLFE CONSTRUCTION

WHEREAS, the City advertised the Project on March 1, 2016; and

WHEREAS, the City received and the Deputy City Clerk publicly opened bids on March 29, 2016;and

WHEREAS, the City Council awarded a contract to Rolfe Construction in the amount of $1,148,413.00, on April 5, 2016; and

WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommends final acceptance; and

WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Merced County and the Acting City Manager will release Performance and Payment Bonds and the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby:

1. Adopts a Resolution to accept the Downtown Street Improvements.

2. Authorizes the City Clerk to record a Notice of Completion with Merced County.

3. Authorizes the Acting City Manager to release Performance and Payment Bonds and to make final payment of retention monies to Rolfe Construction 35 days after the recording date.

Passed and adopted this 16th day of May 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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Jim Soria, Mayor

of the City of Livingston

ATTEST:

I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 16th day of May, 2017.

 
 

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Antonio Silva, City Clerk of the City of Livingston

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