4 Resolution Authorizing the City Manager to File a Regional Surface Transportation Program (RSTP) Estimated Exchange Fund Claim Form for Fiscal Year 2016/2017.

Meeting Date: SEPTEMBER 05, 2017

Date Posted: SEPTEMBER 02, 2017

Note from TheGardeningSnail.This Page may have been produced by running a PDF Image File through a program which converts Image to Text. My apologies for any Textual Gremlins that may have crept in during the Process. I also may have broken up some of the longer paragraphs.

STAFF REPORT

AGENDA ITEM: Resolution Authorizing the City Manager to File a Regional Surface Transportation Program (RSTP) Estimated Exchange Fund Claim Form for Fiscal Year 2016/2017.

MEETING DATE: September 5, 2017

PREPARED BY: Happy Bains, Accountant

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2017- , a Resolution of the City Council of the City of Livingston Authorizing the City Manager to file the standard Regional Surface Transportation Program (RSTP) Estimated Exchange Fund Claim Form for Fiscal Year 2016/2017.

BACKGROUND:

Caltrans Headquarters annually releases an ESTIMATE RSTP Exchange apportionment figure to California Metropolitan Planning (MPO’s). The Merced County Association of Governments (MCAG) is the designated MPO for Merced County.

Each year, MCAG processes the necessary paperwork through the California Department of Transportation (Caltrans) to exchange RSTP funds allocated to Merced County. The City of Livingston has an ESTIMATE RSTP Exchange Fund apportionment amount available to claim in the amount of $144,835 for the Fiscal Year 2016/2017. The Resolution and claim form before you are necessary to finalize the City’s request for its share of the funds.

DISCUSSION:

Amount of funds to be received are to be used for construction of street improvements for the Downtown Street Improvement Project.

FISCAL IMPACT:

Estimated revenues allocated to the City in the amount of $144,835.

ATTACHMENTS:

1. Resolution No. 2017-

2. Claim Form for RSTP Funds

RESOLUTION NO. 2017-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON AUTHORIZING THE CITY MANAGER TO FILE A REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) EXCHANGE PROGRAM FUND CLAIM FORM FOR FISCAL YEAR 2016/2017

WHEREAS, the Merced County Association of Governments (MCAG) and the California Department of Transportation (Caltrans) have entered into a Standard Agreement contract to exchange unobligated balances of federal Regional Surface Transportation Program (RSTP) funds with non-federal State Highway Account funds; and

WHEREAS, Caltrans Division of Programming releases a 5-year ESTIMATE of RSTP Exchange Program apportionments for inclusion in the Federal Transportation Improvement Program (FTIP) Programming document every 2-years to California Metropolitan Planning Organizations (MPOs); and

WHEREAS, MCAG is the designated MPO for Merced County; and

WHEREAS, the Annual RSTP Exchange Program fund apportionment is an estimate and subject to change during the fiscal year (FY) due to many Federal Surface Transportation Bill variables including the annual appropriations act as well as other Congressional action (i.e. rescissions); and

WHEREAS, a FINAL RSTP Exchange apportionment amount is published at the end of the FY 16/17 and can be different than the ESTIMATE RSTP Exchange apportionment figure; and

WHEREAS, Annually, Caltrans sends MCAG a Standard Agreement contract that includes an RSTP Exchange Program apportionment figure; and

WHEREAS, MCAG applies a RSTP population based distribution formula using current Department of Finance (DOF) population estimates (May 2017) to the RSTP apportionment to determine the amount of RSTP Exchange funds to be distributed to MCAG member jurisdictions; and

WHEREAS, the City of Livingston has an ESTIMATE RSTP Exchange Program fund apportionment amount available to claim in FY 16/17 of $144,835; and

WHEREAS, payment of the ESTIMATE RSTP Exchange fund claim will be subject to all conditions specified in the fully executed standard contract agreement between MCAG and Caltrans, as well as the MCAG RSTP Exchange Claim form requirements: Projects to be funded with this claim are only those projects that are defined under Sections 133(b) and 133(c) of Title 23, United States Code and Article XIX of the California State Constitution, implemented in accordance with the requirements of Section 182.6(d)(l) of the Streets and Highways Code; and

WHEREAS, if the FINAL RSTP Exchange apportionment figure is higher for FY 16/17 than the ESTIMATE RSTP Exchange apportionment figure, Caltrans would have to revise the RSTP Exchange Standard Agreement contract with the higher RSTP figure before MCAG could instruct the Merced County Auditor Controller’s Officer to distribute a greater amount of RSTP Exchange Program funds to member agencies, than identified in this resolution; and

WHEREAS, if the FINAL RSTP Exchange apportionment figure is lower for FY 16/17 than the ESTIMATE RSTP Exchange apportionment amount, Caltrans does not have to revise the RSTP Exchange contract with the lower amount before MCAG could recalculate the available RSTP Exchange Program funds using the same population-based formula and then instruct the Merced County Auditor Controller’s Officer to distribute the lower FY 16/17 FINAL RSTP Exchange Program fund amount to member agencies; and

WHEREAS, the City of Livingston has established a special gas tax street improvement fund as a requirement to receive the RSTP Exchange Program funds; and

WHEREAS, it is deemed in the best interest of the City of Livingston that the City Manager is authorized to sign the FY 16/17 RSTP Exchange Program fund claim form and to submit said claim form to MCAG for processing.

NOW THEREFORE, BE IT RESOLVED, that the City Manager of Livingston is authorized and directed to sign and file the above described FY 16/17 RSTP Exchange Program fund claim on behalf of the City of Livingston in the amount of $144,835.

PASSED AND ADOPTED by the City Council for the City of Livingston this 5th day of September, 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Jim Soria, Mayor

of the City of Livingston

ATTEST:

I, hereby certify, that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 5th day of September, 2017.

Betty Cota, Deputy City Clerk of the City of Livingston

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