Staff Report/Resolution Authorizing the Interim City Manager to File Regional Surface Transportation Program (RSTP) Funds Claim for Fiscal Year 2010/2011.

STAFF REPORT

AGENDA ITEM: Resolution Authorizing the Interim City Manager to File Regional Surface
Transportation Program (RSTP) Funds Claim for Fiscal Year 2010/2011.

MEETING DATE: July 19, 2011

PREPARED BY: Jasmin Bains, Senior Accountant

REVIEWED BY: Victoria Lewis, Interim City Manager

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2011- , a Resolution of the City Council of Livingston Authorizing the Interim City Manager to File the Regional Surface Transportation Program (RSTP) Exchange Funds Claim for Fiscal Year 2010/2011.

BACKGROUND:

Each year Merced County Association of Governments (MCAG) staff processes the necessary paperwork through the California Department of Transportation (Caltrans) to exchange 100% of RSTP funds allocated to Merced County. It has been determined that there are funds available for appropriation to the City of Livingston in the amount of $131,488 for the Fiscal Year 2010/2011. The Resolution and claim form before you are necessary to finalize the City’s request for its share of the funds.

DISCUSSION:

Amount of funds to be received and proposed projects.

FISCAL IMPACT:

Revenues generated for the City $131,488.

ATTACHMENTS:

1. Resolution No. 2011-

2. Claim Form for RSTP Funds

RESOLUTION NO. 2011-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON

AUTHORIZING THE INTERIM CITY MANAGER TO FILE REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDS CLAIM FOR FISCAL
YEAR 2010-2011

WHEREAS, the Merced County Association of Governments (MCAG) and the California Department of Transportation (Caltrans) have entered into an agreement to exchange unobligated balances of federally funded Regional Surface Transportation Program (RSTP) funds with nonfederal State Highway Accounts funds; and

WHEREAS, the allocations of RSTP exchange funds to each jurisdiction have been calculated by population for Fiscal Year 2010-2011; and

WHEREAS, the City of Livingston has RSTP exchange funds available to claim in the amount of $131,488 for Fiscal Year 2010-2011; and

WHEREAS, payment of the RSTP exchange funds claim will be subject to all conditions specified in an agreement between MCAG and Caltrans; and

WHEREAS, a special gas tax street improvement fund account to receive the RSTP exchange funds has been established; and

WHEREAS, it is deemed in the best interest of the City of Livingston that the Interim City Manager be authorized to sign the RSTP exchange funds claim for Fiscal Year 2010-2011 and to submit said claim to MCAG for processing.

NOW, THEREFORE, BE IT RESOLVED, that the Interim City Manager is hereby authorized and directed to sign and file the above described RSTP exchange funds claim on behalf of the City of Livingston for the amount of $131,488.

Passed and adopted this 19t" day of July, 2011, by the following vote:

AYES:

NOES:

ABSTAIN:
ABSENT:

Rodrigo Espinoza, Mayor
of the City of Livingston

Page I of 2

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this l9"’ day of July, 2011.

Antonio Silva, City Clerk

of the City of Livingston

ClaimForm 1ClaimForm 2

It is understood by this claimant (City of Livingston) that payment of this claim is subject to approval by the MCAG Governing Board and must be in accordance with the MCAG and Caltrans Agreement. Said monies (and the interest earned on such monies subsequent to allocation) will be used only for those purposes for which the claim is approved.

The undersigned claimant, by accepting these funds agrees to establish a special account for the purpose of depositing funds received from MCAG pursuant to this agreement:

a. For cities, within their Special Gas Tax Street Improvement Fund; or

b. For the county, within their County Road Fund

The undersigned claimant, by accepting these funds, agrees to grant the State of California auditors access to their books and records for the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement. All documents will be available for inspection by authorized Caltrans agents at any time during the project development and for a four-year period from the date of completion of the project, or one year after the audit is completed or waived by Caltrans, whichever is later.

If the undersigned claimant fails to use funds received hereunder in accordance with the terms of the agreement, the claimant agrees to return the exchange funds to MCAG for credit to the special account described above.

Further, the Chief Financial Officer of the claimant certifies that the financial information contained herein, is reasonable and accurate to the best of his/hers knowledge.

Authorized Representative:

Signature

VICTORIA LEWIS Print Name

INTERIM CITY MANAGER
Title

JULY 20, 2011
Date

Signature of Chief Financial Officer

JASMIN BAINS (SENIOR ACCOUNTANT)

Print Name

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