Staff Report/Resolution – for Contract Staff Support Services with West Coast Code Consultants ("WC3") or Interwest Consulting Group ("Interwest").

May be a few textual gremlins. Sorry about that. Oops.

STAFF REPORT

AGENDA ITEM: Provide Staff Direction – Adoption of a Resolution Authorizing the Interim
City Manager to Enter into an Agreement for Contract Staff Support
Services with West Coast Code Consultants ("WC3") or Interwest Consulting Group ("Interwest").

MEETING DATE: May 17, 2011

PREPARED BY: Donna Kenney, Community Development Director

REVIEWED BY: Victoria Lewis, Interim City Manager

RECOMMENDATION:

Provide staff direction – Adoption of a Resolution authorizing the interim City Manager to enter into an Agreement for contract staff support services with West Coast Consultants ("WC3") or Interwest Consulting Group ("Interwest").

BACKGROUND AND DISCUSSION:

The City retained the firm of Linhart Peterson Powers Associates ("LP2A") to provide contract staff support services in October of 2003 for City building and development needs. Subsequently, Bureau Veritas North America, Inc. ("BV"), a French company with offices world-wide purchased LP2A. The City’s most recent Professional Services Agreement ("contract") with BV is dated January 4, 2011. This month-to-month contract requires the City to fully fund a 40-hour weekly Permit Technician and a 40-hour weekly Building Inspector. Although BV staff has performed well in meeting assigned City
responsibilities, it is not economically feasible to continue the relationship which requires fifteen (15) days notice to terminate.

The City has an on-going and projected need for support services in the Building Department in response to building and code enforcement activities. At their regular meeting of April 19, 2011 the City Council directed staff to distribute a Request for Proposals (RFP) to provide contract staff support services. Staff distributed the RFP (Attachment 2) to ten (10) consultants (Attachment 3). As of the May 6, 2011,
5:00 pm deadline, two (2) proposals had been submitted, both proposing to retain the City’s existing contract Building Permit Technician and Building Inspector/Official.

FISCAL IMPACT:

Fiscal Impact of Technicians Although there are some differences in the salary and benefit costs ($3.97/hour total more for Interwest Building Inspector and Permit Technician), the biggest difference is a third staff person proposed by Interwest for Code Enforcement while WC3 proposes existing staff would continue code enforcement activities as they are now. The other difference is that WC3 proposes flat percentages for Plan Review and Subdivisions and Interwest proposes hourly wages of $ 100.00/hour for structural reviews and $60.00/hour for non-structural reviews. Interwest’s proposal states it is willing to discuss a percentage scheme for Plan Checks. Both consultants have indicated to staff they understand the need for staffing flexibility in this economy and can accommodate the City with less or more staffing as the City needs it.

The consultant agreement (Exhibit 1) would be for a term of 3 years and the compensation section requires the City to pay the selected consultant on a time-and-materials basis, based on the work they performed. This is a standard agreement that the City uses for all its consultant work.

ATTACHMENTS:

1. Resolution No. 2011-_

Exhibit I – Draft Contract

Exhibit A – Proposal to Be Determined

2. Request For Proposals (sample contract not attached)

3. Consultant List

4. WC3 Proposal (provided to Council on 5/11/11)

5. lnterwest Consulting Group Proposal (provided to Council on 5/11/11)

RESOLUTION 2011-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON

AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO AN AGREEMENT FOR
CONTRACT STAFF SUPPORT SERVICES

WHEREAS, the City retained the firm of Bureau Veritas (`BV" formerly "LP2A") to provide contract staff support services in October of 2003 for City building and development needs; and

WHEREAS, BV has performed well in meeting assigned City responsibilities since providing service to the City, but this relationship is no longer financially feasible for the City; and

WHEREAS, the City has an on-going and projected need for support services in the Building Department in response to the review of building and code enforcement activities and issued a Request For Proposals to ten (10) consultants and received responses from two (2); and

WHEREAS, the City Council considered both proposals at its regular meeting of May 17, 2011.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Livingston hereby authorizes the Interim City Manager to enter into an agreement, Exhibit 1, with to provide continued contract staff support services according to the proposal set forth in Exhibit A.

Passed and adopted this 17th day of May, 2011, by the following vote:

AYES:

NOES:

ABSENT:
ABSTAIN:

Rodrigo Espinoza, Mayor

of the City of Livingston

ATTEST:

I hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of Livingston this 17`s day of May, 2011..

Antonio Silva, City Clerk

of the City of Livingston

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