Staff Report/ Resolution Rejecting All Bids for Cal Fire Station #96 Vertical Air Flow Exhaust Removal System and Authorizing the City Manager to Re-advertise for Bids.

{Note: This Report was prepared by bouncing an image file through a program that renders image into text. If there are any “textual Gremlins”, sorry bout that..}

STAFF REPORT

AGENDA ITEM: Resolution Rejecting All Bids Received for Cal Fire Station #96 Vertical Air Flow Exhaust Removal System, and Authorizing the City Manager to Re-advertise Bids.

MEETING DATE: October 4, 2011

PREPARED BY: Nanda K. Gottiparthy, City Engineer

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

Adopt Resolution No. 2011- rejecting all bids received for Cal Fire Station #96 Vertical Air Flow Exhaust Removal System, and authorizing the City Manager to re-advertise bids.

BACKGROUND:

A concern was brought to the attention of City Staff of potential harm to fire personnel due to hazards of harmful fire engine and ambulance diesel exhaust at the fire station building. High levels of diesel particulates and gases can cause symptoms of headache, dizziness and nausea. As a result, City Staff researched for an affordable method to remove toxic particulates from the exhaust of the engines. City Staff found an engine exhaust removal system which is a self-contained, affordable, attachment-free fully automatic system for removing hazardous gases and particulates from fire stations and EMS stations.

The project will consist of installing a 100% re-circulating, fully automatic filtration system, which is activated by photo eye sensors when the doors are opened. The project was advertised for bid on July 19, 2011, July 22, 2011 and July 29, 2011 in the Merced Sun-Star, and on July 25, 2011 and August 1, in the Modesto Bee.

DISCUSSION:

A total of two (2) bids were opened and read aloud by the Deputy City Clerk at 2:00 p.m. on August 16, 2011, this being the advertised bid opening date and time. The apparent low bid was submitted by Air Vacuum Corporation, Dover, NH, in the amount of $25,702.00. The bid submitted by Air Vacuum Corporation has been deemed to be non-responsive. Air Vacuum Corporation failed to submit the required contractor’s licenses for the project.

The second bid was submitted by Mullins Construction, Elk Grove, CA for $58,000. The second bid is substantially higher than the engineer’s estimate of $34,000 and the lowest bid. The attached Bid Summary shows the bid details.

Based on the review of the bids, staff recommends that the City Council reject all bids and authorize staff to re-bid the project.

FISCAL IMPACT:

Project costs will be funded from the Fire Department Capital Fund. There will be no impact to the General Fund.

ATTACHMENTS:

1. Resolution No. 2011-

2. Bid Summary

RESOLUTION NO. 2011-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON

REJECTING ALL BIDS RECEIVED FOR CAL FIRE STATION 496 VERTICAL AIR FLOW EXHAUST REMOVAL SYSTEM, AND AUTHORIZING THE CITY
MANAGER TO RE-ADVERTISE BIDS

WHEREAS, A concern was brought to the attention of City Staff of potential harm to fire personnel due to hazards of harmful fire engine and ambulance diesel exhaust at the fire station building; and

WHEREAS, the project was advertised for bid on July 19, 2011, July 22, 2011 and July 29, 2011 in the Merced Sun-Star, and on July 25, 2011 and August 01, in the Modesto Bee; and

WHEREAS, a total of two (2) bids were opened and read aloud by the Deputy City Clerk at 2:00 p.m. on August 16, 2011, this being the advertised bid opening date and time; and

WHEREAS, the apparent low bid was submitted by Air Vacuum Corporation, Dover, NH, in the amount of $25,702.00; and

WHEREAS, City Staff has reviewed submitted bids and determined the bid submitted by Air Vacuum Corporation to be non-responsive; and

WHEREAS, the second bid was submitted by Mullins Construction, Elk Grove, CA for $58,000; and

WHEREAS, the second bid is substantially higher than the engineer’s estimate of $34,000 and the lowest bid; and

WHEREAS, City Staff recommends rejecting all bids and re-advertising the bids.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Adopts a Resolution rejecting all bids received for Cal Fire Station #96 Vertical Air Flow Exhaust Removal System.

2. Authorizes the City Manager to re-advertise the bids.

Passed and adopted this 4th day of October, 2011, by the following vote:

AYES:

NOES:

ABSENT:

Page 1 of 2

Rodrigo Espinoza, Mayor
of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at
a special meeting of the City Council of the City of Livingston this 4th day of October, 2011.

Antonio Silva, City Clerk

of the City of Livingston

Page 2 of 2

Bid Summary

 

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