2. Resolution Rejecting All Bids Received for CMAQ Pedestrian Improvement – Sidewalk Installation Project, Project No. CML-5256(012) and Authorizing the City Manager to Re-advertise Bids.

Resolution Rejecting All Bids Received for CMAQ Pedestrian Improvement – Sidewalk Installation Project, Project No. CML-5256(012) and Authorizing the City Manager to Re-advertise Bids.

STAFF REPORT

AGENDA ITEM: Resolution Rejecting All Bids Received for CMAQ Pedestrian Improvement – Sidewalk Installation Project, Project No. CML- 5256(012) and Authorizing the City Manager to Re-advertise Bids.

MEETING DATE: August 20, 2013

PREPARED BY: Nanda K. Gottiparthy, City Engineer

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

Adopt a Resolution rejecting all bids received for CMAQ Pedestrian Improvement – Sidewalk Installation Project, Project No. CML-5256(012), and authorizing the City Manager to re­ advertise the bid.

BACKGROUND:

The City of Livingston was awarded grant funds in the amount of $598,000 under the Federal Program for Congestion Mitigation and Air Quality (CMAQ) to construct pedestrian improvements in Livingston. City has an obligation of $77,000 towards the local match per the grant requirements. Total available funding for the project including the CMAQ grant funds and local match is $675,000.

The project generally consists of installation of new curb and gutter and sidewalk, wheelchair ramps, driveways and alleyway entrances, storm drainage improvements, landscaping and other associated improvements on several streets including Crowell Street (Stefani Avenue to White Avenue), White Avenue (Crowell Street to Swan Street), Swan Street (Stefani Avenue to North Main Street), Simpson Avenue (Crowell Street to Swan Street), Swan Street (Simpson Avenue to Franci Street), Franci Street (Davis Street to Crowell Street), Crowell Street (Simpson Avenue to Franci Street), Stefani Avenue (Crowell Street to Davis Street) [Additive Bid Alternate "A"], and White Avenue — Storm Drainage Facilities [Additive Bid Alternate "B"]

The project was advertised for bid on June 28, 2013 and July 5, 2013 in Modesto Bee and Merced Sun Star. Bids were opened by the Deputy City Clerk on July 30, 2013.

DISCUSSION:

A total of three (3) bids were opened and read aloud by the City Clerk at 2:00 p.m. on July 30, 2013, this being the advertised bid opening date and time. The attached Bid Summary shows the bid details.

Based on the review of all of the bids by the City Attorney and the City Engineer, it is staff s opinion that it is in the City’s best interest to reject all the bids and re-advertise the project.

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Therefore, staff recommends that the City Council reject all bids and authorize staff to re-bid the project.

FISCAL IMPACT:

Costs of the project will be funded with grant funds in the amount of $598,000 under the Federal Program for Congestion Mitigation and Air Quality (CMAQ) and $77,000 local match. The local match source of funds will be from transportation and gas tax funds. There will be no impact to the General Fund.

Exhibits:

I. Resolution No. 2013-

2. Bid Summary

Page 2

RESOLUTION NO. 2013-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON REJECTING ALL BIDS RECEIVED FOR CMAQ PEDESTRIAN IMPROVEMENT SIDEWALK INSTALLATION PROJECT, PROJECT NO. CML-5256(012) AND AUTHORIZING THE CITY MANAGER TO RE-ADVERTISE BIDS

WHEREAS, the City of Livingston was awarded grant funds in the amount of $598,000 under the Federal Program for Congestion Mitigation and Air Quality (CMAQ) to construct pedestrian improvements in Livingston; and

WHEREAS, the Project was advertised for bid on June 28, 2013 and July 5, 2013 in the Merced Sun Star and in the Modesto Bee; and

WHEREAS, a total of three (3) bids were opened and read aloud by the Deputy City Clerk at 2:00 p.m. on July 30, 2013, this being the adve1tised bid opening date and time; and

WHEREAS, City staff recommends rejecting all bids and re-advertising the bid;

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Adopts a Resolution rejecting all bids received for Pedestrian Improvement – Sidewalk Installation Project, Project No. CML-5256(012).

2. Authorizes the City Manager to re-advertise the bids.

Passed and adopted this 20th day of August, 2013, by the following vote:

AYES:

NOES:

ABSENT:

Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 20th day of August, 2013.

Betty Cota, Deputy City Clerk of the City of Livingston

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