Resolution Approving a Professional Services Agreement to Provide Contract Engineering Staff Support Services for the City of Livingston and Authorizing the City Manager to Execute the Agreement in a Form Approved by the City Attorney.

Meeting Date August 20, 2013

Agenda Item #12. Resolution Approving a Professional Services Agreement to Provide Contract Engineering Staff Support Services for the City of Livingston and Authorizing the City Manager to Execute the Agreement in a Form Approved by the City Attorney.

STAFF REPORT

AGENDA ITEM: Resolution Approving A Professional Services Agreement to Provide Contract Engineering Staff Support Services for the City of Livingston and, Authorizing the City Manager to Execute the Agreement, In a Form Approved by the City Attorney.

MEETING DATE: August 20, 2013

PREPARED BY: Jose Antonio Ramirez, City Manager

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

Staff recommends that City Council adopt a Resolution to approve A Professional Services Agreement to Provide Contract Engineering Staff Support Services for a term of (3) years. Please select one of the following Engineering Firms:

1) SNG & Associates, Inc. ("SNG").

Gouveia Engineering, Inc. ("GE").

BACKGROUND:

Every 5 years Caltrans requires that the City of Livingston go out to Request for Proposals (RFP) in order to comply with its consultant retention policies. Failure to comply with these requirements jeopardizes federal and state reimbursements. Caltrans requires that a competitive selection process be used as outlined in their Local Assistance Procedures Manual.

The City of Livingston in complying with Caltrans Local Assistance Procedures Manual sent out an RFP for Professional Engineering Services on June 5, 2013. Before the due date the City received five 1nqu1r1es.

DISCUSSION:

Only 2 proposals were submitted by the deadline of July 5, 2013. On July 23, 2013, the City Council interviewed both firms. The City Council had the opportunity to ask questions and review provided material.

FISCAL IMPACT:

Costs for services provided by Professional Engineering Services are paid from an array of funding sources, General Fund, Enterprise Funds, New development, Special projects and Grants.

ATTACHMENTS:

I. Resolution No. 2013-

2. Professional Engineering Proposals (Council Members, please refer to Proposals previously submitted).

3. Professional Services Agreement

1

RESOLUTION NO. 2013-_

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH _ INC. TO PROVIDE CONTRACT ENGINEERING STAFF SUPPORT SERVICES FOR THE CITY OF LIVINGSTON AND, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT IN A FORM APPROVED BY THE CITY ATTORNEY

WHEREAS, in order to comply with Caltrans Local Assistance Procedures Manual, the City issued a Request for Proposals for Engineering Staff Support Services. Proposals were due on July 5, 2013; and

WHEREAS, on July 23, 2013, the City Council interviewed the two firms that submitted proposals; and

WHEREAS, the City Council desires to enter into a Professional Services Agreement with     , Inc. to provide contract engineering staff support services to the City from August 6, 2013 to August 6, 2016; and

WHEREAS, , Inc. will be responsible for overseeing the functions of the Engineering Division and assisting the City Manager in the functions of the Public Works Department and Community Development Department; and

WHEREAS, , Inc. will be providing development review, permit processing, capital projects design, bidding, contract administration, inspections, grant application preparation and grant administration for the City of Livingston and other duties as assigned; and

WHEREAS, the City desires to enter into a Professional Engineering Services Agreement for a term of (3) years between the City of Livingston and , Inc.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Livingston hereby adopts Resolution No. 2013-_ approving an Agreement with , Inc. to provide engineering contract staff support services, and authorizing the City Manager to execute the Professional Engineering Services Agreement in a form approved by the City Attorney.

Passed and adopted this 20th day of August, 2013, by the following vote:

AYES:

NOES:

ABSENT:

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Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I, hereby certify that the foregoing resolution was regularly introduced, passed and adopted at a Regular Meeting of the City Council of the City of Livingston this 20th day of August, 2013.

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Betty Cota, City Clerk

of the City of Livingston

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Professional Services Agreement

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