City Council Authorization to Purchase New Ballasts and Associated Labor to Retrofit the Police Department Lighting Fixtures.

LIVINGSTON CA / June 17, 2013 —

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8. City Council Authorization to Purchase New Ballasts and Associated Labor to Retrofit the Police Department Lighting Fixtures.

STAFF REPORT

AGENDA ITEM: City Council Authorization to Purchase New Ballasts and Associated Labor to Retrofit the Police Department Lighting Fixtures.

MEETING DATE: June 18, 2013

clip_image001[4]PREPARED BY: Ruben Chavez, Chief of Police

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

Staff recommends that the City Council approve the purchase and installation of new interior and exterior lighting ballasts for the Police Department property.

BACKGROUND:

The current Police Department building was built in 1999. After fourteen years, the design of lighting ballasts has improved dramatically and has become more efficient and cost effective. Currently, the interior and exterior lighting fixtures utilize T-12 ballasts. These have become outdated and have been replaced by T-8 ballast models. In fact, the T-12 ballasts will be required to be retrofitted within the next several years. The T-8 ballasts are more energy efficient and cost effective where replaced. It has been proven that the costs associated with the replacement of T-12 ballasts with T-8 would pay for themselves after 3 years of use. Many municipalities including the Livingston City Hall have already switched out these ballasts to save costs. The Merced Irrigation District (MID) is also offering a 30% rebate on the cost of the fixtures including installation.

The Police Department currently has over 84 T-12 fixtures, 44 recessed can lights, 8 wall packs, 4 parking light poles, and! flag pole light. Each of these fixtures needs to be replaced. Staff has received three separate quotes with the lowest bid being submitted by C.W. Heater Electric. The costs associated with this work have been estimated to be $15,612.89. The MID rebate will be $4,508.96. The total costs associated with this project are $11,103.93. The funding allocated for this project has been identified to come from the Community Facility District (CFO).

DISCUSSION:

This is normal building maintenance and replacement type retrofit work.

FISCAL IMPACT:

$11,103.93 will be allocated from the Community Facility District.

ATTACHMENTS:

1. Quote from C.W. Heater Electric in the amount of $15,612.89

2. Quote from Shock Electric Company in the amount of $16,025.00

3. Quote from Best Electric in the amount of $18,650.00

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