California Department of Parks and Recreation Grant – Scope of Work–Change from Court Theater Project to Gallo Park Upgrades

Meeting Date: April 15, 2014

Agenda Item #12. California Department of Parks and Recreation Grant – Scope of Work

Note from TheGardeningSnail: Parts of this page may have been prepared by running a PDF file through a program that converts Image to Print. So there may be a few textual Gremlins that have slipped in. I may also have broken up some of the longer paragraphs, for easier reading.

STAFF REPORT

AGENDA ITEM: California Department of Parks and Recreation Grant – Scope of Work MEETING DATE: April 15, 2014

PREPARED BY: Mario B. Gouveia, City Engineer REVIEWED BY: Jose Antonio Ramirez, City Manager

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RECOMMENDATION:

Council to provide direction to Staff and adopt Resolution No. 2014-

BACKGROUND:

The City of Livingston was awarded a Roberti-Z’Berg-Harris grant through the California Department of Parks and Recreation (Parks and Rec) in 2004 for $500,000 to restore the Court Theater. Restoration of the theater did not take place and the City ultimately utilized approximately $23,000 of the grant funds to demolish the structure a few months ago.

City Staff recently met with Parks and Rec Staff to discuss the possibility of revising the scope of work and pursuing a waiver for the City match portion of the funding.

Parks and Rec Staff were very receptive and encouraged the City to request a different scope of work to use the remaining $477,000 and to apply for a match waiver.

City Staff was also advised that time is of the essence since the City will not be granted more extensions on the grant timeline which means that all construction activities and paperwork must be completed by March 31, 2015.

Parks and Rec Staff emphasized the need to select a project scope with features that require a minimal effort to obtain environmental clearance and simple enough to build within the remaining timeframe.

In terms of the City match, this grant program requires a match of at least 3/7 of the State grant amount which translates to $214,300 for a $500,000 grant. The City will request a full match waiver since the funds originally committed to the match by the City were primarily Redevelopment Agency funds no longer available.

In the event that Parks and Rec grants the City a partial waiver, the City will likely have to restructure the grant amount to fit within the City’s available match funds.

DISCUSSION:

Based on existing time and funding constraints and assuming that the City will be granted a full match waiver, the project budget will approximately be $477,000. The following project scope is being proposed by Staff for Council discussion and direction.

Improvements at Joseph Gallo Park

• Bathrooms

• Picnic area with shade structure

• Playground structure

• Planting trees (24 gallon size)

FISCAL IMPACT:

None, if total waiver is granted. Varies, up to $214,300 if partial waiver is granted.

ATTACHMENTS:

1. Resolution No. 2014-

RESOLUTION NO. 2014- 2002 RESOURCES BOND ACT

ROBERTI-Z’BERG-HARRIS NONURBANIZED AREA NEED-BASIS PROGRAM

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVINGSTON APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ROBERTI­ Z’BERG-HARRIS NONURBANIZED AREA NEED-BASIS PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002

FOR IMPROVEMENTS AT JOSEPH GALLO PARK

WHEREAS, the people of the State of the State of California have enacted the CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002 which provides funds to the State of California for grants to eligible applicants; and

WHEREAS, the California Department of Parks and Recreation has been delegated the responsibility for the administration of the Roberti-Z’Berg-Harris Nonurbanized Area Need­ Basis Program for grants and the grant Project shown above within the State, setting up necessary procedures; and

WHEREAS, said procedures established by the California Department of Parks and Recreation require the Applicant’s Governing Body to certify by resolution the approval of the Application before submission of said Application to the State; and

WHEREAS, the Applicant will enter into a Contract with the State of California for the Project;

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:

1. Approves the filing of an Application for local assistance funds from the Roberti-Z’Berg-Harris Nonurbanized Area Need-basis Program under the California Clean Water, Clear Air, Safe Neighborhood Parks and Coastal Protection Act of 2002; and

2. Certifies that the Applicant has or will have sufficient funds to operate and maintain the Project; and Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and

3. Certifies that the Grantee has or will have available, prior to commencement of any work on the Project, that required Match; and

4. Certifies that the Project conforms to the recreation element of any applicable city or county general plan; and

5. Appoints the City Manager as agent to conduct all negotiations, execute and submit all documents including, but not limited to, Applications, agreements, payment requests and so on, which may be necessary for the completion of the Project.

Passed and adopted this 15th day of April, 2014, by the following vote:

I, the undersigned, hereby certify that the foregoing Resolution Number 2014- was duly adopted by the City Council following a roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

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Rodrigo Espinoza, Mayor of the City of Livingston

ATTEST:

I hereby certify that the forgoing is a true copy of a resolution of the City Council of the City of Livingston duly adopted at a regular meeting thereof held on the 15th day of April, 2014.

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Antonio Silva, City Clerk of the City of Livingston

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