3 City Council to Approve a 12 Month Professional Services Contract with Collins and Schoettler Planning Consultants and Authorize City Manager to Enter into a Contract in a Form Approved by the City Attorney.

Meeting Date: September 16, 2014

Agenda Item #3. City Council to Approve a 12 Month Professional Services Contract with Collins and Schoettler Planning Consultants and Authorize City Manager to Enter into a Contract in a Form Approved by the City Attorney.

Note from TheGardeningSnail. Part of this page was produced by running a PDF Image File through a program that converts Image to Text. Apologies for any Textual Gremlins that may have crept in

STAFF REPORT

AGENDA ITEM: City Council to Approve a 12 month Professional Services Contract with Collins and Schoettler Planning Consultants and Authorize City Manager to enter into a Contract, in a form approved by City Attorney.

MEETING DATE: September 16, 2014

PREPARED BY: Jose Antonio Ramirez, City Manager

REVIEWED BY: Jose Antonio Ramirez, City Manager

RECOMMENDATION:

City Council to approve a 12 month Professional Services Contract with Collins and Schoettler Planning Consultants and authorize City Manager to enter into a contract, in a form approved by City Attorney.

BACKGROUND:

Due to a budgetary shortfall, the City implemented a reorganization which resulted in the reduction of workforce. The Community Development Director was among the few employees that were laid off.

A request for Proposals (RFP) was circulated by posting on the City bulletin boards, City’s web page and by sending proposals to valley planning firms. The RFP was advertised for three weeks. The City received the following four proposals:

1. Pacific Municipal Consultants (PMC)

2. Merced County Association of Governments (MCAG)

3. Planning Institute, Inc.

4. Collins & Schoettler Planning Consultants

The City has a responsibility to its citizens and developers to provide planning services. Through the RFP, the City seeks to contract with an experienced planning consulting firm that can meet the needs and expectations of the community.

The contract planner will assist with planning services, staff report writing, plan reviews, planning counter time and assist the planning staff with various daily projects.

In addition, the contract planner would perform related duties as assigned by the City Manager. Contract services will include in-office support as well as off-site support as necessary. The consultant will perform all services required as an independent consultant engaged by the City and not as an officer or employee of the City.

Staff believes that it’s to the best interest of the City to enter into a 1 year contract with Collins & Schoettler Planning Consultants in order to achieve continuity, stability, affordability and receive good expertise.

Collins & Schoettler has performed very well over the course of their one year contract. They have facilitated the City with a number of commercial projects, ordinances and site design reviews. Staff would like to continue to work with the current team.

FISCAL IMPACT:

Approval of the agreement will have a fiscal impact not to exceed $7,500 per month. This amount was budgeted for in the fiscal year 2014-2015 Budget. The hourly rate will continue to be $90/hr so no change from fiscal year 2013-2014.

ATTACHMENTS:

Consultant Agreement with Collins & Schoettler Planning Consultants Exhibit A (Fee Schedule)

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