April 29, 2013 Summary

AGENDA

Utility Rates Stakeholders Committee Mtg Monday, April 29, 2013 at 5:30 p.m.

City Hall Conference Room

Information and Discussion

1. Solid Waste Services Update

The Contract with Gilton has been finalized
The order is in for the 2nd can is in. Cans to be delivered by June: therefore there will be no charge for the 2nd can in May.
The charge for May will only be for the actual Cost of Service: $15.15 (w/0 City Overhead.
New Rates for both cans to take affect in June: $23.79 and will be reflected in July’s billing.
New cans will be out prior to June 1st.
There will probably be a brochure attached to each can about what can/can’t go into the 2nd can.
Something will also be placed along with the Utility Bills explaining what is to be placed in the 2nd can.

2. Well # 8 TCP Mitigation Update

At 90% Plan and Specifications
Plans had been forwarded to California Department of Public Health (CDPH)– they have completed their review and had minor comments.
A letter by the consultant was prepared as a response to CDPH’s comments and will be sent out shortly.
Foster Farms has also reviewed the plans. They requested minor clarifications from the consultant. They did not have any major comment on the design and specifications
The consultant is working on two tasks: the Sewer Connection plans and Controls Design:

Sewer Connection plans have been completed.
The Control Design is in progress and should be done by next week.

Should be ready to bid out the project in about 4 weeks.
AECOM has been asked to “fast track” this project as much as possible w/o compromising the project.

3. Well # 16 Arsenic Mitigation Update

The contract for Media Replacement has been finalized.
Work to begin on May 13th and will take about 3 to 4 weeks for the Ph adjustment and equipment installation.
The contract for the tanks has been finalized and is currently being processed through finance.
There is a two week lead time for the tanks.
CDPH has reviewed the line diagrams (of the) process and is on board: everything is acceptable.
Kassie from CDPH would like to be invited while the work is going on: to look over the chemical feed systems etc.

4. Kennedy Jenks Feasibility Study Update

Expect to have the actual Study completed by next week sometime.
This would be the 2nd Revised copy that MID, CDPH, and the City has also vetted the draft.
Document will be presented to Stakeholders prior to being released to the General Public.
Stakeholders will be receiving an electronic copy and given a week or so to review it before having another meeting.

5. Report on the State Inspection

(Note from TheGardeningSnail: The link above takes you to the 2011 State Inspection Report: which was the last time the system was inspected by the State.)

The State comes out, reviews documentation that the City keeps: process records, operational records, etc. and goes out into the field and inspects each individual well.
They talk to Operations Staff: ask questions to make sure they understand what they’re doing.
They ask questions if they see something that might look out of place or out of line, or something new that they didn’t see at the last inspection.
After that, they send an evaluation with their recommendations.
The Department of Public Health is a Regulatory Agency that inspects the Water System.
Water Testing is done by Independent Laboratories: copies of lab results are sent to the City and the State.
Water and Waste Water (are governed by) separate Regulatory Agencies.
The first comment was the Overall System is in good condition.
They do mention the issues that we have had in the past: water quality, and more recently: water quality. These are issues of concern.
(along with) Finances. Those are the three areas of concern they are pointing out: cash – we have too much and we’re not spending it. (Note from TheGardeningSnail – I would hazard a guess they are referring to the TCP settlement money.)
There are no real surprises: things we already know: quality, quantity, and finances which will eventually need to be addressed.
The City already has the Official Report from the State: it was done in less than a month.
A copy should be up on the city’s website soon. Electronic copies will be distributed to Stakeholders.

6. Water Tank Update

It’s going to need some work.
The outside can “survive”: the inside needs to be done.
For the moment, the City is going to contact the Cathodic Protection people: either the ones who originally installed it, or another firm if necessary and get that redone.
This will be a substantial expense: not in the magnitude of a paint job, but a few thousand dollars. The divers will have to go in and pick up pieces.
This will be done to try to arrest further damage.
The comment in the inspection from 2007 was “signs of minor corrosion, blistering in floors and walls”.
This year the comment reads “extensive coating failure and corrosion”.
At this point, you cannot touch-it-up: minor repairs can be done underwater. Sandblasting and repainting the tank is a major, major project. The tank has to be drained.
Costs range from (on the low end) $60,000 to (on the high end) a quarter million dollars: depending on the damage.
This project doesn’t seem to be in the quarter million range, but it’s probably not in the lower end either: it’s somewhere in the middle.
These are not inexpensive repairs: the tank will need to be drained, sandblasted completely, things that need to be repaired and re-welded will have to be redone, then do the coating, then have inspections.
It’s all specialized (work).
Inspections will be stepped up. The tank will be inspected the next 2 or 3 years to see where we are.
The first thing that needs to be done is get the Cathodic Protection done so we can hold back the corrosion.
It’s the same thing with some of the other issues that we have – it comes down to finances.
Water valves for example: it’s 7,8 thousand dollars for a water valve replacement.

.

AGENDA

Utility Rates Stakeholders Committee Mtg Monday, April 29, 2013 at 5:30 p.m.

City Hall Conference Room

Information and Discussion

1. Solid Waste Services Update

The Contract with Gilton has been finalized

The order is in for the 2nd can is in. Cans to be delivered by June: therefore there will be no charge for the 2nd can in May.

The charge for May will only be for the actual Cost of Service: $15.15 (w/0 City Overhead.

New Rates for both cans to take affect in June: $23.79 and will be reflected in July’s billing.

New cans will be out prior to June 1st.

There will probably be a brochure attached to each can about what can/can’t go into the 2nd can.

Something will also be placed along with the Utility Bills explaining what is to be placed in the 2nd can.

2. Well # 8 TCP Mitigation Update

At 90% Plan and Specifications

Plans had been forwarded to California Department of Public Health (CDPH)– they have completed their review and had minor comments.

A letter by the consultant was prepared as a response to CDPH’s comments and will be sent out shortly.

Foster Farms has also reviewed the plans. They requested minor clarifications from the consultant. They did not have any major comment on the design and specifications

The consultant is working on two tasks: the Sewer Connection plans and Controls Design:

Sewer Connection plans have been completed.

The Control Design is in progress and should be done by next week.

Should be ready to bid out the project in about 4 weeks.

AECOM has been asked to “fast track” this project as much as possible w/o compromising the project.

3. Well # 16 Arsenic Mitigation Update

The contract for Media Replacement has been finalized.

Work to begin on May 13th and will take about 3 to 4 weeks for the Ph adjustment and equipment installation.

The contract for the tanks has been finalized and is currently being processed through finance.

There is a two week lead time for the tanks.

CDPH has reviewed the line diagrams (of the) process and is on board: everything is acceptable.

Kassie from CDPH would like to be invited while the work is going on: to look over the chemical feed systems etc.

4. Kennedy Jenks Feasibility Study Update

Expect to have the actual Study completed by next week sometime.

This would be the 2nd Revised copy that MID, CDPH, and the City has also vetted the draft.

Document will be presented to Stakeholders prior to being released to the General Public.

Stakeholders will be receiving an electronic copy and given a week or so to review it before having another meeting.

5. Report on the State Inspection

(Note from TheGardeningSnail: The link above takes you to the 2011 State Inspection Report: which was the last time the system was inspected by the State.)

The State comes out, reviews documentation that the City keeps: process records, operational records, etc. and goes out into the field and inspects each individual well.

They talk to Operations Staff: ask questions to make sure they understand what they’re doing.

They ask questions if they see something that might look out of place or out of line, or something new that they didn’t see at the last inspection.

After that, they send an evaluation with their recommendations.

The Department of Public Health is a Regulatory Agency that inspects the Water System.

Water Testing is done by Independent Laboratories: copies of lab results are sent to the City and the State.

Water and Waste Water (are governed by) separate Regulatory Agencies.

The first comment was the Overall System is in good condition.

They do mention the issues that we have had in the past: water quality, and more recently: water quality. These are issues of concern.

(along with) Finances. Those are the three areas of concern they are pointing out: cash – we have too much and we’re not spending it. (Note from TheGardeningSnail – I would hazard a guess they are referring to the TCP settlement money.)

There are no real surprises: things we already know: quality, quantity, and finances which will eventually need to be addressed.

The City already has the Official Report from the State: it was done in less than a month.

A copy should be up on the city’s website soon. Electronic copies will be distributed to Stakeholders.

6. Water Tank Update

It’s going to need some work.

The outside can “survive”: the inside needs to be done.

For the moment, the City is going to contact the Cathodic Protection people: either the ones who originally installed it, or another firm if necessary and get that redone.

This will be a substantial expense: not in the magnitude of a paint job, but a few thousand dollars. The divers will have to go in and pick up pieces.

This will be done to try to arrest further damage.

The comment in the inspection from 2007 was “signs of minor corrosion, blistering in floors and walls”.

This year the comment reads “extensive coating failure and corrosion”.

At this point, you cannot touch-it-up: minor repairs can be done underwater. Sandblasting and repainting the tank is a major, major project. The tank has to be drained.

Costs range from (on the low end) $60,000 to (on the high end) a quarter million dollars: depending on the damage.

This project doesn’t seem to be in the quarter million range, but it’s probably not in the lower end either: it’s somewhere in the middle.

These are not inexpensive repairs: the tank will need to be drained, sandblasted completely, things that need to be repaired and re-welded will have to be redone, then do the coating, then have inspections.

It’s all specialized (work).

Inspections will be stepped up. The tank will be inspected the next 2 or 3 years to see where we are.

The first thing that needs to be done is get the Cathodic Protection done so we can hold back the corrosion.

It’s the same thing with some of the other issues that we have – it comes down to finances.

Water valves for example: it’s 7,8 thousand dollars for a water valve replacement.

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